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Executive Assistant to CEO
Overview
About the Role:
We seek an Executive Assistant who will ultimately take ownership of the CEO’s inbox, calendar, and daily operations. This person will proactively manage communication, time, and tasks to allow the CEO to focus entirely on driving the business forward. Our ideal candidate is organized, highly trustworthy, and can easily represent the CEO’s tone and preferences. If you are someone who naturally anticipates needs, handles every detail, and takes pride in being one step ahead, this role may be for you.
Responsibilities:
Inbox and Communication Management:
Fully own the CEO’s inbox, anticipating responses, organizing messages, and handling communication on their behalf. Develop a deep understanding of the CEO’s tone, style, and response preferences, allowing for seamless communication management.
Calendar Management:
Manage and organize an airtight calendar, scheduling and rescheduling as needed. Know the CEO’s calendar better than they do, ensuring all meetings and priorities are efficiently arranged.
Time Protection:
Aggressively protect the CEO’s time, ensuring only essential matters reach their attention. Pull the CEO into two weekly check-in meetings to address any outstanding items, keeping everything on track.
Personalized Support:
Handle sensitive financial tasks like accessing bank accounts and sending documents to accountants. Book flights, manage insurance inquiries, liaise with vendors, and handle all logistical tasks with discretion and reliability.
Task Coordination and Organization:
Organize tasks into actionable buckets, ensuring nothing is missed. Maintain a system to track and organize all responsibilities, giving the CEO peace of mind that everything is handled.
Gift and Event Planning:
Remember birthdays, anticipate gift-giving, and manage personal touchpoints.
Business SOP Creation: Develop Standard Operating Procedures (SOPs) for various business functions and regularly update them for new software, processes, and workflows.
Social Media and Content Management:
Post weekly content on social media, research the best tools for content management, and handle light design tasks to ensure materials look professional.
Sales and Client Screening:
Understand our business, clients, and values. Conduct light sales conversations via email, steering prospective clients toward booking calls and screening out individuals who may not be a fit.
System Management:
Build, implement, and manage simple systems to ensure all tasks are tracked and none are missed. Provide feedback on workflows, identify areas for improvement, and refine systems as needed.
Proactive Problem Solving:
Proactively find answers to questions, such as handling insurance questions, researching new vendors, or troubleshooting issues. Be willing to “figure it out” without needing constant direction.
Tech and Tool Adaptability:
Use ChatGPT and other tools to draft responses, create content, and enhance productivity. Stay comfortable learning new software to support various tasks.
Requirements:
Exceptional Organization:
Ability to keep a complex schedule, inbox, and list of tasks in perfect order.
Professional Communication:
Strong written communication skills, with the ability to represent the CEO’s voice authentically and professionally.
Trustworthiness and Discretion:
High level of trustworthiness, with experience handling confidential information.
Problem-Solving Ability:
A natural problem solver who enjoys tackling challenges and finds solutions independently.
Design Eye:
Ability to make documents and materials look polished and professional.
Adaptability and Tech Savvy:
Comfortable with technology and learning new tools; adaptable to a fast-paced, dynamic work environment.
Proactive Attitude:
Anticipates needs before they arise and takes initiative to keep everything running smoothly.
Sales-Friendly:
Comfortable having light sales conversations and screening potential clients in the CEO’s inbox to ensure the right fit.
About
Taper Clinic
Our Approach :
We are the only virtual program offering safe, personalized psychiatric tapering with the time and care essential for lasting success. Our clinicians offer unparalleled expertise gained from working in the only outpatient clinic dedicated solely to tapering psychiatric medications—knowledge you won’t find in a typical psychiatric setting. Our taper coaches provide unmatched empathy, grounded in their own experiences with tapering and withdrawal—insight that typical therapists simply can’t offer. Our custom tapering plans are patient-led and developed collaboratively with your taper coach and prescriber, offering complete flexibility in pace, dosage, and delivery method to suit your unique needs.
TaperClinic is the only virtual outpatient program dedicated to psychiatric medication tapering, offering the 1+ years often needed for a safe, effective taper without the constraints of outdated practices.