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Executive Assistant
Overview
Job Title: Executive Assistant
Location: Remote (Preference for candidates in the Eastern Time Zone)
Hours: ~ 15 hours per week to start
About Us:
We specialize in crafting innovative marketing strategies for breweries, distilleries, and wineries. Our mission is to help our clients grow by leveraging multi-channel marketing, email campaigns, and data-driven strategies. We’re a small but mighty team, and we’re looking for a dedicated Executive Assistant to play a key role in supporting our operations and driving efficiency.
Position Overview:
We’re seeking a hardworking, creative, and detail-oriented Executive Assistant to support our leadership team and help streamline daily operations. The ideal candidate is independent, values honesty and transparency, and thrives in a fast-paced environment. This role will involve a mix of administrative support, project management, and creative tasks to ensure the smooth execution of both internal and client-facing initiatives.
Key Responsibilities:
Administrative & Project Management
- Attend client calls to take detailed notes, summarize key points, and share updates with the team via Slack.
- Attend internal Account Review calls, document discussions, and share action items with the team in Slack.
- Add action items from meetings to the project management board, assign tasks to team members, and track progress.
- Perform miscellaneous client tasks, such as troubleshooting software issues, sending files, gathering information, and more.
Copywriting & Marketing Support
- Research information for client marketing emails and use AI tools to draft compelling email copy.
- Submit email copy into design request forms and assign tasks to the graphic designer for finalization.
Reporting & Data Management
- Build and compile monthly client performance reports, ensuring accuracy and clarity.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role.
- Strong organizational skills with excellent attention to detail.
- Ability to manage multiple projects and deadlines efficiently.
- Exceptional written and verbal communication skills.
- Experience using Slack, project management tools, and AI tools for copywriting is a plus.
- Familiarity with marketing concepts, email campaigns, and reporting tools is a bonus.
What We Value:
We prioritize hard work, creativity, and independence. We’re looking for someone who shares our values of honesty and transparency and is excited to contribute to our team’s success.
Why Join Us?
- Be part of a small, dynamic team with a big vision.
- Work with exciting clients in the beverage industry.
- Opportunity to grow and make a meaningful impact in a fast-paced environment.
How to Apply:
If you’re ready to bring your skills and passion to Harbor Marketing Agency, we’d love to hear from you!
Please submit the following to steve@harbormarketingagency.com:
- Your resume
- A short (2-3 minutes) video explaining why you’re the perfect fit for this role.