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May 31, 2016 0 Comments

4 Top Tips for Work From Home Employees

Working from home presents a unique set of challenges and perks, but the common theme is that things are simply different as a home based employee.  From finances to taxes to workspace, these things must be considered by you in most cases, versus relying on an employer.

Read along for some best tips and practices to ensure that you’re ready to work from home successfully.

Stay financially savvy

It’s important to keep track of financial records, expenses, and tax items when you work from home.  Often times, you’ll be a 1099 Independent Contractor instead of an employee, which can come with unique tax structures and filings.

Look into some of these structures before beginning your home based career, and advise your spouse of the differences in filing. You can also set up a consultation with an accountant to ensure that you’re keeping tabs on the right items and have your employment set up correctly.

Create a space

As we’ve said time and time again, make sure that you have a specific space set up for work.  Not only can this be important if you have a business for expense purposes, but it’s key to staying mentally healthy and organized in a home based career.

Set aside a room or section of your dwelling that’s just for work – and keep it that way.  When work becomes everywhere, it can be very tough to turn it off at the end of the workday.

Turn it off

Stop working at some point in the day! Whether you choose to work at night or during the day, be sure that you’re logging a normal amount of hours on a consistent basis.  Of course as with any job, there may be stretches of overtime, but this can become more prevalent working from home.

Set office hours just as you would at a traditional job, and really be home when you choose to finish work for the day.

Use the right tools

The right tools are incredibly helpful in keeping you productive in a home based career.  While an office job typically has these tools built in, you have to set them up for yourself to ensure success.

Working from home typically requires more planning and thought than a typical job, but with the right tools, space, and forethought to ensure that everything is working smoothly, you can enjoy the vast benefits of productivity and flexibility that a home based career can provide!

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May 23, 2016 0 Comments

6 Tools for Work From Home Teams

 

Working from home comes in many forms, and one of those includes working on a team.  While some of us may just do freelance work for various clients, there are times when we might land a part-time or full-time job with a company that has other virtual (or in-person) employees.

While it’s no secret that working from home boosts most people’s productivity, adding a team into the mix can be challenging.  Communication isn’t as simple as walking into another colleague’s cubicle, and keeping files and conversations in one place can seem tedious.  Read along for some of the top tools for work from home teams and co-workers.

Basecamp

Basecamp is billed as the “leading web-based project management and collaboration tool,” which manages files, to-do lists, schedules, and much more.  When you join as a team, you can create separate folders for each client or project, and within those folders, you can have conversations, exchange files, keep information, utilize checklists, and more.  

This is an excellent place for collaboration, and it keeps everything from each team member in one place – no searching through zillions of emails, Google Docs, or other word documents that are just disorganized.

Basecamp begins at $29/month and you can learn more about it here.

Skype

Almost all of us use Skype for personal use, but did you know that it can be great for teams?  Not only do you get face-to-face interaction, but you can hold mini meetings throughout the day.  Phone calls are helpful, but seeing each other brings a new level of professionalism and accountability.

If your team is up to it, suggest that you keep Skype up and running on a daily basis.  You can call each other when needed, or use the chat feature to communicate quickly.

Skype is generally free to use.  Learn more about it here.

Free Conference Call

FreeConferenceCall.com is a completely free conference call service that allows you to host online meetings and record and share any call.  This is great for group meetings, as well as client calls that you need to hold with your whole team.

To host basic conference calls, simply sign up on their website and you’ll receive a conference number along with an access code.  You can send this information to your co-workers or clients to meet you on a call without having to fumble with three-way calling.

Learn more here.

Sprout Social

Sprout Social is a “social media management tool created to help businesses grow their social media presence.”  Simply put, it allows you to schedule all of your posts on Twitter, Facebook, Google+, LinkedIn business and personal pages, and so on.

You can link all of your accounts in Sprout and choose which profiles will receive the post(s).  You can schedule posts as far out as you’d like, making it easier to manage multiple clients.  This is an excellent tool for teams, as many times several people are managing social media profiles for one client or employer.  This keeps things organized, and you can easily see which posts are scheduled for when.  You can also easily export reports and data to share with clients and/or team members.

Check out Sprout Social and its capabilities here.

Go To Webinar

Go To Webinar is an affordable webinar service that’s helpful for larger teams or those with clients.  It’s incredibly helpful if your whole team is virtual, as your boss can give presentations or teach concepts via a webinar.  It’s also an excellent tool for communicating with numerous clients on a larger scale.

You can record your webinar, receive analytics and data, and add numerous features to your presentations that make them memorable and easier to use.

Learn more about Go To Webinar here.

Calendly

Calendly’s tagline says, “Say goodbye to email tag for scheduling appointments, interviews, calls, demos and much more,” and that’s just what it does.  If you’re tired of email tag to make a simple appointment, Calendly is for you.

You can utilize the free version with fewer features, or upgrade to the paid version starting at $8/month.  This is an excellent tool for teams, as you’ll likely be scheduling team calls and client calls frequently when working from home.

Keep things streamlined by sending a simple link to your colleagues and clients to pick a time to speak or meet with you.  Since it connects directly to your Google calendar, It gives the other person the option of choosing a time, while also giving you the accountability of keeping your calendar updated – a plus for your team and your productivity!  Learn more about Calendly here.

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May 2, 2016 0 Comments

4 Tips to Get 10,000 Steps Per Day

 We all hear how important it is to get in those 10,000 steps per day.  It’s important for our health, as sedentary lifestyles are not heart-healthy, and we can end up with various health issues by sitting still all day.

When you work from home, it can be especially difficult to accomplish this task – you’re close to everything from the bathroom to your car, you likely don’t have to run around to meet co-workers, and you typically spend lunch hours alone.  It’s easy to see how this goal becomes elusive!

While you don’t have to set out for 10,000 steps right away, use these tips to get well on your way to more movement.

Set an alert

Use your phone or Google Calendar to set alerts throughout the day.  When they go off, go for a 5-10 minute stroll around the block or simply walk in place.  There are various walking workouts online for free, which you can find by typing “walking workout” into YouTube.  They range from 5-60+ minutes and help to get your heart rate up – and those steps in!

Getting your steps in doesn’t have to involve a structured workout – it’s actually better to walk at random intervals throughout the day.  This keeps your metabolism humming along, along with boosting other health indicators that are reduced by sitting all day.

Meet with friends

Meet with friends for lunch and move instead of eating.  This accomplishes two goals of meeting your steps and increasing your social interaction.  Since you’re working from home, it’s easy to do a working lunch later while using your “off” time for a walk with friends.  Set a certain time each day or week to meet with friends fro 20-45 minutes.  You can certainly accomplish a lot of steps in this amount of time! It’s active and social – two very important ingredients to our overall health.

Purchase a counter

You don’t need a fancy FitBit or anything like that, but a simple pedometer can get the job done.  Clip it onto your waistband each morning, and see how many steps you can rack up.  Take a few trips to get food or park further away when you run a midday errand.  These might seem like small changes, but when you’re tracking your progress, it makes it much more fun and motivating to see those numbers going up..

Replace Happy Hour

Happy Hour and dinners with friends after work is fun from time to time, but can you replace it with a healthier habit?  Maybe you can even combine the two! Set a time to meet up with friends or family members after work, and you can even go to your favorite spot afterwards for a leisurely dining experience.  It will be all the more enjoyable after a mini walking workout!

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March 7, 2016 0 Comments

Top Tips to Stay Focused When You Work From Home

When you work from home, the first thing that people in a traditional office situation will likely ask you is, “How do you stay focused?”  This is a very valid question, as there are plenty of distractions at home.

It can be easy for them to picture a day full of lounging on the couch, eating snacks, and zoning out to the latest Netflix release.  Unfortunately, if this was the case, there wouldn’t be any work getting done! Although most people who work from home report plenty of productivity, focus can be waning without the proper measures in place.

Regroup & Refresh

Interruptions will happen – regroup and accept them as you can.  It’s easier to move on this way after you take a moment to refresh after small or large interruptions – the doorbell, kids, dogs, neighbors dropping by, phone calls, and so on.  If you accept that these will happen and might throw you off for a moment or two, you’re better equipped to push past them.

Additionally, it’s helpful to regroup and take another glance at your current task or to do list after an interruption, as it brings you back in focus.  In addition to these ideas, sometimes a quick walk or breath of fresh air outside can be invigorating. Do anything (brief!) you need to do to get your mind back in work mode.

Schedule everything

Scheduling is a common theme in our posts and in the working world as a means of ideal organization – and for good reason.  Your schedule keeps you on task, assures that things don’t slip through the cracks, and also keeps you focused.  Whether it’s a schedule on a calendar or a master to do list, be sure you’re checking in with it fairly frequently throughout the day.

Another way to ensure expert focus is to schedule everything as you would in a traditional office workday.  Allocate certain times of the day to complete your tasks, i.e., work on one task from 9:00-10:30am, another until noon, break for lunch, and then come back to your next task. You can even boost focus by adding in the “extras,” such as picking up kids from school or throwing in a few loads of laundry.  When it’s not a spur-of-the-moment idea that leaves you unexpectedly away from your desk, it’s easier to get back in the groove of work.

Specific space

Create a specific space to do your work, far away from distractions.  Although you will still get interrupted from time to time, your workspace will become a kind of haven of productivity and focused energy.

It can be tough to focus when you sit in front of the TV or at the kitchen table all day.  Make your space your own with good lighting, comfortable furniture, an appropriate desk, and a door to close for calls and conferences.

Staying focused can be a tough task when you work from home, but it can be accomplished with some good planning and acceptance of those interruptions.  Refer to your schedule often, regroup when things are thrown off, and create a specific space for work and see your focus improve tremendously.

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February 29, 2016 0 Comments

3 Tips to Declutter Your Desk

Decluttering is hugely important, especially when it’s a space that you’re using on a daily basis for work.  When we see clutter, it can interrupt productivity and cause unnecessary stress.  By acknowledging the clutter and coming up with a plan to keep it at bay, you’ll be able to work more effectively and in much more peace.

Read along for some best practices in decluttering your work desk.

Create a plan

Your decluttering plan doesn’t need to be time-consuming or involved! Simply decide what needs to stay, what needs to go, what can stay out, what needs to be filed, and so on.  Create these categories on a sheet of paper and go through each item or category, one by one.

Invest in the right supplies

The next part of your plan will be to invest in the actual supplies! It’s very important that you do step one – organizing and planning – before purchasing your supplies.  You won’t know what you need until you see what you already have.

This doesn’t need to be an extravagant investment, as typically a few space organizers, a solid system for success, and creative space-saving ideas are usually all you need.

Here are just a few ideas to get your home office on the path to decluttered:

  • Drawers are your friend: Utilize them to keep all small office supplies, such as paperclips, extra pens, rulers, etc.  These are out of sight, which helps with stress levels.  Seeing small items on your desk all the time is jarring, so keeping them safely away (and easily accessible!) is a two-fold win.  You can purchase drawer and desk organizers starting around $5.

  • Start labeling: Labels are very helpful, especially if you have a lot of storage boxes and bins.  Create labels that make sense to your filing and organizing system and stick with them.  Use a font, color, and size that’s easily readable, and place the labels so they’re easy to read from the angle of the storage container.

  • Try scanning: If you don’t need to keep physical paperwork, try scanning.  There are numerous machines that can scan for you, as well as offer you organization on your computer.  This is very helpful for those stacks of business cards, receipts, old yet important papers and so on.  The ultimate bonus is that scanning papers allows you to disregard them, freeing up space on your desk.

Keep it going

Once your plan is set and you have all the right supplies, be sure to keep things decluttered.  It’s easy to fall back into your old routine, but it’s worth it to stay on top of your newly organized workspace.

Take a few minutes to add “decluttering” to your calendar right now.  This can be done in 3-5 minutes per day, or you can choose to spend 15-20 minutes at the end of each week.  Choose whatever option is doable for you and stick to it!

By creating a solid plan and systems, purchasing the right supplies, and staying on top of your cluttered desk, you’ll be well on your way to a more peaceful, efficient workday.

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February 2, 2016 0 Comments

3 Tips for Work From Home Health

You might think that a home based career would be better for your health, and it can be – if you do it correctly! It can actually be easier to eat less healthy foods and continue to work all the time when you work from home.  To avoid mental and physical burnout, focus on the tips below for your best health from home!

Stop on time

Mental health is just as important as physical health when you work from home! It’s important to stop working at a certain time most days, or rearrange your schedule so that you’re working a certain number of hours per day.  When your work is just your laptop, it can be tempting to continue work throughout your whole day and night, but that mental break is so important.

Separate work from home and keep yourself mentally strong and focused by shutting down your work each night.  Just as an employee in a traditional office would go home at the end of the day, you should do the same!

Establish a routine

Create a workout routine that is sustainable for you and your lifestyle. Often times, we start out with overly ambitious goals of working out at 4:30 AM, but if that doesn’t suit your body, family, or work schedule, this isn’t an option.

Whether you choose to leave the house for fitness classes or the gym, or simply a strong practice at home – keep at it! We stay healthy when we commit to a routine that’s enjoyable and doable.  Set aside time in your day, just as you would any important meeting, and make fitness a priority in your day.

Keep it healthy

When you work from home, it’s even more tempting to search the fridge every hour.  Just like you’ll be creating a fitness schedule, keep your eating on a semi-regular schedule as well.  If you find you’re an unhealthy snacker, only keep healthy foods in the house.  Set yourself up for success, and keep meal times and foods on a schedule that keeps you feel energized.  This also helps you avoid eating all day, which can lead to weight gain and low energy fairly quickly!

On the other side of the equation, be sure you’re eating enough to keep your energy up! Since oyu don’t have the bustling energy of an office or in-person employees and employers, it’s important to keep yourself going to stay motivated.

Create mental space in your day, establish a sustainable fitness routine, and plan to eat healthy when you work from home – these tips will ensure that you’re in your best shape mentally and physically in your home based career!

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December 7, 2015 0 Comments

5 Tips for Home Based Work During the Holiday Season

It can be a challenge to juggle working from home during the holiday season. You’re doing your best to complete your tasks, but since your workspace is your home environment, this can get tricky this time of year. However, working from home has its flexibility perks, and you’ll be able to attend those Christmas concerts and holiday events with just a few tweaks of your schedule.

The holidays are a special time of year, so it’s important to recognize that and participate fully. On the other hand, work can pick up before the end of the year, so read along for some tips to manage both effectively.

Keep a normal daily schedule

As much as possible, plan ahead and keep a normal daily schedule. The more you can do this in the days surrounding the actual holidays, the more relaxed you can be on your days off.  Create a schedule now and do your best to prioritize as the holiday season moves along.

Hire some help

If your workload is too demanding right now or you want more time for friends and family during the holidays, consider hiring some help. You can find a great virtual assistant right here at HireMyMom.com. Need help with kids? Look for college students home for the holidays. They can also help with wrapping gifts, organizing your home / office and even help with some home office tasks that you’ve gotten behind on. 

Make time for what’s important

Work will always be there – but the holidays won’t be. Make time for what’s important, especially this time of year. If you have to work a weekend afternoon to be able to attend a holiday event, it’s worth the extra effort. Cherish the memories that the holidays help create. You’ll look back someday and be glad you did!

Schedule something special

Since your home is your workspace, it can feel like the day goes from work to celebration central in a matter of ours! Schedule some special outings, occasions, shows, and so on for this time of year. It feels good to get out of the house, and you can still use your home for those cozy nights over hot chocolate, good movies, and gift wrapping.

Don’t stress out

Overall, don’t stress out too much! It can seem like the work is piling up this time of year and that it will never stop.  2016 will be here before we know it, and all we can do is our best to complete the rest of 2015.

Create your schedules, make time for what’s important, and minimize stress for a fun and efficient holiday season!

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