Productivity & Time Management

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July 18, 2022

3 Tips to Get Back on Track After a Vacation

Even if you love your job, there’s no denying that vacation provides a much-needed break from the stress of it all. However, returning to work after an extended vacation can sometimes be difficult to handle—the transition between your rejuvenating time off and your regular routine at work can be jarring, especially if you’re eager to return to your normal workload. For tips on how to get back into the swing of things at work after a vacation, read on!

1) Leave To Do Lists

Before you leave for vacation, break down all of your tasks into manageable chunks and make note of anything else that can help you get back up to speed. Don’t forget small details like, “get receipts from last trip for mileage reimbursement” or “cancel membership for extra security system monitoring when I get home”. Leave these items on your desk so that you don’t forget about them in your hectic schedule upon returning. The lists are there for a reason — use them! This will also help you from feeling overwhelmed when you get back because it will give you a starting point.

2) Prepare as Much as Possible Beforehand

If you’re leaving for vacation, take care of all your loose ends beforehand. If there are things that absolutely must get done before you leave, tackle them first so that your mind and body can relax when you’re away. This way, when you return from vacation, it will be easier to get back into work mode. When possible, delegate duties to other team members in advance. For example, if you know an important email needs to be sent out after you return from vacation, ask another colleague or co-worker if they would be willing to send it out while you’re gone.

3) Set Realistic Expectations For Yourself

When you get back into work after a vacation, it can be hard to get back into your normal routine. As you sit down at your desk with that morning cup of coffee, do not set yourself up for failure by creating impossible expectations for yourself. The end of your break is not going to be like riding off into paradise and then coming out two weeks later as if nothing happened. Instead, create realistic expectations for yourself by keeping some of these points in mind: take your time and don’t try to just jump back into the same amount of work you took on before you left; work through the to-do list you left first (unless an emergency has popped up since then); take breaks and don’t feel like you need to tackle it all at once.

What tips and tricks do you like to employ for returning to work from a vacation? Reach out and let us know!

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June 6, 2022

7 Tips for Balancing Kids and Work as a Work-at-Home Mom

As a stay-at-home mom, you have an added obstacle when it comes to getting work done at home: kids! From wanting to play with you all day long to those household chores catching your eye when you need to concentrate, there are plenty of distractions that can get in the way of your work. Here are 7 tips that will help you get things done AND make the most of your time as a work-at-home mom while you balance caring for your kids, chores, and, of course, working!

1) Manage Your Time

Managing your time can be difficult when you are working from home, especially when little ones are involved! Sometimes, there’s so much to do that you don’t know where to start. Use apps like Asana or Todoist to help keep track of all your work, home, and personal tasks so you know what you need to focus on next. Manage your time by TAKING TIME to get your to-do list written down in a single location. Taking time to do something like that can seem counterproductive, but this also helps you see what you need to prioritize first. For example, if your kids have activities early in the morning Tuesdays, you can plan out to have meetings in the afternoon so you can still get your kids where they need to go.

It’s also helpful to use collaborative tools like Slack or Google Hangouts to share information with co-workers, family members, or team members who might be involved in various aspects of your projects. If you run into any issues with these apps, check out ClickUp, which offers a single solution for managing your entire business by providing an app suite that enables teams to stay on top of their work together. Use whatever tools work best for you; in a world full of technology, there are so many great things to help you stay connected!

2) Organize Your Life

Okay, so you just completed tip number one. You have all your information in a time management app. Now what? Get organized! You have your schedule laid out and priorities set. Time to work around that. Kids have camp Tuesday morning? Drop them off…then what? That’s where tip #2 comes in handy. Organize ahead of time that you will bring your laptop with you and sit in a nearby coffee shop to work so you’re close to pick up the kids when they are done. Plan ahead to bring your laptop, charger, etc.

Another example (and one of our favorite ways) of organizing your life and creating structure is with a weekly meal plan. Before work, spend time planning out your meals and snacks. You’ll enjoy more variety at dinnertime if you can plan your meals ahead of time, rather than reacting to what happens on particular days or nights. While many work-from-home moms struggle with finding time to get their jobs done and handle family responsibilities, many more have trouble setting aside enough time for themselves each day. Eating a healthy meal is included in that time!

3) Save Your (Emotional) Energy

Focus on your emotional bank account so that you don’t run out of reserves by getting into too many negative arguments with your kids. I’m not saying your kids will start arguments. What I’m saying is that maybe you have a meeting that doesn’t go well. You’re frustrated. Upset. It happens to all of us. It can be difficult to turn around and be positive — especially if your kids are a little hangry on top of all of that!

It’s important to save your emotional energy, which ties into tips #1 and #2. When you’re managing your time and organizing everything, give yourself a breather. Seriously. You deserve it. Don’t schedule a meeting right on top of picking your kids up from camp. Don’t stress yourself out by cramming your schedule as tight as possible. Most important of all, don’t be afraid to ask for help. Being a mom is hard. Working a job is hard. You’re doing BOTH. You’re amazing, and even you need help once in a while. Please don’t be afraid to ask for it!

4) DON’T Do Laundry

We all know that laundry gets done, but when you’re busy with work (and kids), it can get left behind. Partner up with your family members to divvy up household chores. Sometimes we can actually procrastinate by doing household chores. If this is you, definitely work with your family to split up tasks. Or, they might be distractions too because you just can’t stand it when piles of laundry are all over! Ask your family to help: that might look like putting laundry in a hamper in a closet, trading off who does the laundry, etc.

5) Get Help from Others

When you’re working from home, it can be hard to stay focused on your tasks when there are other things vying for your attention. A few words of advice: Get help! If you have young children, ask a friend or family member to babysit so you can block out time for work and get ahead of any looming deadlines. If you need some time away from your responsibilities but don’t want to travel to an office, use mobile apps like Skype and WhatsApp to set up virtual meetings with colleagues — you can make sure they don’t interrupt you while they can still benefit from your knowledge.

6) Stay Motivated

One of the biggest challenges for working moms is maintaining motivation to work, which can be hard to do when you’re tempted to break from it every time your kids cry or make a mess or ask to play. Setting boundaries is very important here, but so is asking for help! Re-visit tip #5 as many times as you need to. Also, use the community — there are plenty of online forums where other working moms share their tips, tricks, and stories (like ours!) — so that no matter what the mood or activity is at home, there’s always something motivating you to get back to work. Give yourself small daily rewards like gourmet coffee shop drinks or screen time on your favorite app (TikTok anyone?). And give yourself big rewards by going out with friends or getting a mani/pedi after hitting your goals like making a big sale or finishing a large project.

7) Stick to a Schedule

So you’ve put your tasks into a time management app. And you’ve worked on organizing your schedule to save your emotional energy. You even asked for help and split up chores. To top it all off, you set up rewards for yourself to stay motivated to work.

Great! Now what?

It’s time to put it all together in a weekly schedule that you follow. Sunday night work on getting your week into a time management app. Use that to organize your upcoming week. Assign chores on Monday. Reward yourself for making it halfway through the week with your favorite iced coffee on Wednesday. And repeat, weekly.

The unexpected will always happen, but if you have a framework to follow each week, you are sure to cut down on your distractions so that you can balance work, kids, and chores while working from home. Do you have a stellar tip that keeps you on track every week and well-balanced? Reach out to let us know what it is so we can share it!

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April 11, 2022

Surviving Summer: 4 Tips to Stay Productive

Do you remember what it was like, waking up on the first day of summer as a kid?

The morning air was cool with a hint of the heat to come. Dew covered the grass as morning doves cooed. You were excited; excited to feel the grass on your bare feet, or play your favorite video game, or catch up with friends, or maybe even go on a big family vacation.

You felt free.

As adults, the first day of summer looks a little different. We know you’re excited to spend time with your kiddos, but there’s some apprehension because you are working from home.

How are you going to balance working with creating a summer of freedom and fun for your kids?

After working from home for several years, and with several different aged kids, we have some experience in this area. Here are our four favorite tips on how to have a productive summer while your children are home on summer break.

#1 Schedule, schedule, schedule

The number one thing we recommend is to create a schedule for your summer. Map out your vacations, meetings, and even time that you need to set aside for yourself. Let’s be honest, there are so many distractions without kids, that summertime can seem daunting.

Writing everything down on a calendar will help you and your family. In fact, you should also make a summer calendar for your kids too. Block out times when you know they will be at a friend’s house, or when they like to play outside.

If your kiddo goes to a summer camp in the morning, schedule it! If you have a really important meeting you can’t miss, schedule it! Write it all down before the summer starts, but also remember that the best laid plans will encounter problems.

Plan on revisiting your schedule once per week. Sunday nights are a great time to evaluate the coming week.

Most importantly of all, when creating your summer plan, make sure to include lots of flexibility because you never know what the day will bring!

#2 Beat the heat

You’ve heard of the afternoon slump, but did you know a summer slump exists too? The heat tends to make people lethargic, and if you already find yourself experiencing afternoon slumps no matter the season, then summer will make you even more tired.

So, beat the heat! When you’re planning activities or creating your summer schedule, keep in mind what times of day you work best and what times of day you do not.

We recommend comparing that with your child’s sleep schedules.

If you work best in the morning and your child sleeps in, plan on working in the morning so you can spend afternoons playing (or napping together!). Have a productive summer switching your normal 9-5 schedule around.

#3 On the next episode of Kid Swap…

Remember that show, Wife Swap? While it produced some interesting characters, it also gave moms across the U.S. a great idea: let’s swap kids.

Seriously, it’s that simple. On days when you really need to be productive working from home during summer, ask your neighbors to watch the kids. Then, you can watch their kids when they need it.

Maybe even plan play dates with your child’s friends so that one week the kids go to your house, and the next they are at their friend’s house. As part of your summer calendar for your kids, they are sure to love it, and you will too when you get some time to yourself to power through work.

#4 Once upon a time at the library

Sure, you’re used to home based work, but what about working at the library? Find your nearest library, and check out what is available. Some libraries offer fun summer programs with different activities. Others have rooms you can rent to work out of while your children read books. No matter what, your local library has a kid’s section that can be fun for them to work on puzzles, read books, and play while you get access to wifi and a quiet location.

When you have a stay at home mom job, summer might seem extra stressful when you think about balancing productivity with spending time with your kids. We are here to say that you can do it, and have fun in the process.

There are lots of great resources available out there to help you create a schedule, track your productivity, swap kids, and even spend some time out of the house at the local library.

Don’t be afraid to ask for help, and remember that summers aren’t about huge vacations. Your kids will thank you for the small things like a surprise popsicle from an ice cream cart on an extra hot day, or spending time at their friend’s house building blanket forts.

As a kid, summer is all about freedom and free time. As an adult, that changes a bit, but that does not mean the summer has to be less fun for you! Put these four tips to use on how to have a productive summer, and you will find yourself balancing work and fun with your children just fine!

Do you have another tip you use to stay productive when kids are home for summer break? Let us know about it!

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January 31, 2022

How to Expertly Blend Homeschool and Work from Home

As more parents choose to work from home, many also choose to educate their children at home. School closures, pandemic disruptions, an opportunity to design learning around particular interests, and a desire to have more control over time and learning are all factors driving the trend.

According to the U.S. Census Bureau, homeschooling increased sharply in 2020 when the pandemic abruptly changed the face of school. And, parents report being increasingly open to different types of schooling beyond neighborhood schools–a sign that homeschooling is a trend that will likely continue to grow.

Homeschooling can offer many benefits–like the flexibility to take time off when it suits you and the opportunity to have more direct influence over what, when, and how your children learn. It can also reduce the chaos that marks the mornings as families scramble to get everyone dressed and off to a day at school.

But it also comes with a fair number of challenges–especially for parents who work. Adding homeschool to the mix can be challenging for moms who work from home. But, with some patience, a plan, and a big helping of grace, it’s totally possible. Here are our best tips for merging home life with working at home and homeschooling.

Set goals

If you are already homeschooling and adding work to the mix, or if you are already working from home and adding homeschool, take a few minutes to set some goals.

Your goals don’t need to be lofty. In fact, you might make establishing a baseline routine one of your goals or select a set amount of books to read by a specific date. But any goal, no matter how large or small it is, will help direct your actions and give you a greater sense of control over your time.

Allowing enough transition time and space to feel a little uncomfortable can help you adjust to the role you are adding to the mix.

Set up a school space and a workspace

We’re big fans of designated workspaces. Having a space set aside to do your professional work is key to helping you focus and feel ready to tackle your to-do list. The same goes for your kids.

Identify an area where homeschool activities will take place and make the space conducive to learning. This doesn’t necessarily mean you need a dedicated school room in your house. But, having a place where you gather to do school work with supplies and books at the ready will increase your effectiveness as you embark on your school lessons and help your children know when it’s time to work.

If you don’t have an extra desk or table to set up a school area, consider a portable desk, a box or a backpack to store all schoolwork and supplies, so it’s easily accessed when it’s time to dig into lessons.

Create routines

When you work at home, it’s essential to give your days a rhythm. When you work at home and homeschool, a routine is doubly important because it helps your kids know what to expect.

You don’t need a routine that’s as rigid as a school uses, but giving shape to your days will help you and your kids function on a more automatic level and reduce some of the cognitive load that goes into working and schooling at home.

For example, a routine for a day when everyone is home may start with breakfast, kitchen clean-up, and bed making. From there, have a short family meeting to discuss what’s on the docket for the day. Try to keep the general shape of the day similar to the previous day, so your kids know what to expect. This makes it easier to fit everything into the day.

Also, don’t hesitate to add outside free time, a quiet reading hour, or a rest period to the day so that you can carve out quiet time to do work that requires deep concentration. Adding these periods to each day can make it easier for your kids to go along with the plan because they know what to expect. In our experience, it’s easier to front-load the day with academic work rather than trying to pull kids into work later in the day once they settle into free-time activities.

Plan

Once you establish routines, layer a weekly and daily plan over the routine. Many homeschool curriculums lay out a week’s worth of lessons for you. Others let you pick what to cover in a week. Before each week begins, look over your plan. Then:

Consider if the outlined week is feasible based on your other responsibilities for the week. If so, great. If not, identify what needs to change and write it down.
Gather all the supplies you’ll need for the lessons and have them handy.
Consider your work responsibilities and make sure you have everything you need to succeed, including support from your spouse or childcare, if required.
Communicate with your kids about how the week will work and outline how they can help the family meet objectives for the week.

Be flexible

Despite creating routines and planning efforts, things will happen that require flexibility. Someone may get sick, an emergency house repair could pop up, or a work situation could change the way you funnel your attention for the week.

This is all normal and part of life. Sometimes days and weeks will go great, and you’ll marvel at your efficiency and accomplishments. Some days and weeks will be more challenging. The key is to be flexible and go with it. Trust that your efforts will come together to achieve your professional goals while giving your kids a solid educational foundation for the future.

Find support

Working at home can be lonely–many moms miss the camaraderie of the office and the support that comes from co-workers. When you work at home, it’s crucial to build a professional network that can help support you.

Networks are also essential to your role as an educator and your children’s role as a student. Many communities now offer homeschool enrichment classes, library services, co-ops, and other ways to connect with local homeschoolers. You can also find support online.

Making these connections will help you and your kids feel more comfortable learning and growing together.

Share the load

Remember that you are one person trying to do a lot of things. When you work at home and homeschool, you are a mother, wife, teacher, and professional. It’s essential that you communicate with your spouse and discuss ways to share the load.

But, know that even the best team needs outside help from time to time. There may be times when you need to call in support to help you manage the load. Here are some ideas:

Tap extended family members to help with teaching. If grandparents or aunts, or uncles are nearby, see if one (or more of them) can help pitch in for teaching duty.
Consider a tutor for some aspects of school work. Bring in a tutor if you struggle in an area or prefer not to be hands-on for a subject. Many tutors are available during the traditional school day, and having that help can help lighten your load, free up time when you can work, and introduce your children to another partner of their learning journey. This works exceptionally well with older kids.
Use childcare for a portion of the day. If your children are young, a few hours of childcare can really help free up time for you to get work done. There are plenty of options beyond traditional daycare centers–especially for homeschool families. Check out these ideas.
Outsource home tasks, such as grocery shopping or hire help with laundry or cleaning. Here are some tips to get started.

You tell us!

We’d love to hear your top tips. Drop us a line and tell us how you manage the responsibilities of work and homeschool.

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January 10, 2022

Our Top Tips to Make This Year the Best Ever for Your Business

The start of a new year reminds us of the possibilities ahead. And, at this moment, there are so many possibilities for small business owners. The economy is growing and changing quickly. People worldwide are rethinking how work fits into their life. Virtual work continues to grow, changing the complexion of teams and the way businesses find staff and customers.

The Hire My Mom team is excited about the year ahead–and based on our conversations with the entrepreneurs we work with, we know you are, too. We’ve all learned a lot about flexibility and resiliency in the last two years. We’ve learned a lot about ourselves, our goals, and our businesses.

As we embark upon the first few weeks of 2022, we know that many of you are doing some future planning. To help, we’ve gathered our top tips for business planning and dropped additional resources into each suggestion to help you refine your business plans and tackle your goals this year.

Let’s dig in!

Take inventory

January is a great time to look back at last year and complete an honest assessment of what went well and where you might want to change tracks. It’s tough to do this in the heat of each project, but the start of the new year and the planning that goes with it is the perfect time to reflect.

One way to do this is to perform a SWOT analysis. SWOT stands for strengths, weaknesses, opportunities, and threats. This type of analysis is quick and gives you a good sense of where you are right now, where you are heading and insights about how to make the most of every opportunity before you. You can complete a basic one at your kitchen table by hand, dash one out on your computer, or take advantage of our free template.

Set goals

Frequent readers of the blog know we often suggest goal setting as a first step–and with good reason, the process works! After the craziness of the last two years and the unknowns about the future, you might be tempted to set only one goal–going with the flow. We get it! It’s tough to make solid plans these days.

However, in our experience, setting a few practical and achievable goals and sharing them broadly with your team is a key component for success. Goals create the yardstick that guides you and your team along the way when the unexpected happens. Setting SMART goals–those that are specific, measurable, actionable, relevant, and timely, can help to shape your day-to-day actions and guide your longer-term thinking. Check out our tips for setting SMART goals with remote teams.

Brush up your leadership skills

Leading a team is hard work. No matter how long you’ve been doing it or how many people you lead, the work takes a toll.

But, like any muscle, your leadership skills get stronger with knowledge and practice. As we head into the new year, check out this blog about traits all great leaders share. It’s a quick read, but it offers concrete ideas about improving your leadership skills.

Get support

Consider adding your own development to the list as you think about your business goals. As a leader, it’s easy to lose focus on growing your own skills. And, leadership can be lonely. A Mastermind group can help you get the support and guidance that can take your skills and your business to the next level and open up new possibilities for you.

In 2022, Hire My Mom is offering a Mastermind group for small business owners. The group will meet virtually twice a month. One meeting each month will focus on growth in a specific topic from a coach or professional in the area. The other meeting will function as a think tank to collaborate, brainstorm, discuss and offer suggestions, ideas, and problem-solving to one another.

Learn more here. Then, you can mark one of your goals complete. (We love that feeling!)

Find a coach

As an entrepreneur, it’s easy to let your business goals take center stage over your personal goals. When that happens, many people, especially moms, feel guilty. But, one thing we have learned over the years is that finding meaningful success without sacrificing family time is a team sport and like all teams, a coach is a critical part of the team.

We all need support in business and life. It’s easy to feel stuck or overwhelmed–especially as you raise a family, navigate career space and build a business. An experienced, independent, outside voice can help provide feedback on what’s working and what’s not working and give you the clarity you need on the best way to use your time and energy.

Coaching can work with a Mastermind group or without. You can find a coach to help you focus on your business or to help you grow your leadership and other soft skills. Hear directly from two coaches with different focuses, learn more about how they help their clients get results.

Lighten your load

As you started your business, you likely did much of your work yourself. You managed your calendar, pitched products, booked travel, invoiced clients, monitored social media, and built and managed your team. But, as your business grows, it becomes more challenging to shoulder all that work alone.

What’s worse, doing all the things can prevent you from investing the time and brain power needed to grow your business in meaningful ways. Enter the Virtual Assistant.

Virtual assistants (VA) can save the day–and your sanity. Knowing how to find and use VAs can change your life as an entrepreneur and help you take your business to the next level. As you plan for the new year, consider if it’s time for you to find a virtual assistant.

Build a system

After conducting a SWOT analysis, many entrepreneurs find that efficiency is one of the areas of potential improvement for their business. An easy way to improve efficiency is to create a system for portions of your work.

A system is a set of processes, tools, people, and strategies that work together to solve a problem or achieve a goal. Creating a system for portions of your work can help you achieve a level of automation that lets you work more effectively on the things that matter, add predictability to your business, gain some time back, and make your life easier. Here’s how to get started.

Show your team some love

In the hustle of daily life, it’s easy to take your team for granted. After you read this blog, spend a few minutes dashing off notes to your team members telling them how much you appreciate them and why.

Then, consider making recognition a practice this year. If the idea of creating a more formal recognition process daunts you, check out this blog for ideas about how to recognize your team members, why it matters, and to learn ways to make the process feel more natural.

Also, consider conducting performance reviews for your team. Performance reviews are an essential tool and can lead to rich conversations and serve as a catalyst for growth for you and your team.

Think about your team needs

If you’re like many employers right now, your team is likely on your mind. The members of your team are critical to your success. In the midst of the great resignation, you may be worried about finding your next team member and thinking about how to prevent your best employees from walking out the door.

In the next few weeks, set aside some time to think about your staffing needs in the new year. Perhaps there are opportunities to let current team members grow in new ways. Maybe, you need to add roles or reorganize the way you work.

Investing some thinking here early in the year can help give you a leg up if you need to grow or change your staff. If you think hiring may be a part of your future, check out these tips to make your job stand out in a crowded field.

Cheers to a great 2022!

Drop us a line and share how you plan for the new year!

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January 3, 2022

Three Easy Things to Stop Doing and Three Smart Things to Start Doing Right Now

Our team at HireMyMom works with amazing small business owners every day, and we see all the love, sweat and tears that go into running and building a small business. We know that it’s a labor of love.

Every business is different, and every leader has her own style. But, we also see a few consistent practices across all our partners. A few guiding principles apply universally, whether you run a small Virtual Assistant business, a thriving online store, or a quickly growing accounting firm.

Here are three do’s and closely related don’ts we’ve observed over time.

Do Remember Why You Got Started

No matter how successful a small business is, there will be tough days, rough weeks, and even difficult years. Likewise, there will be beautiful moments, incredible months, great projects, and unbelievable years. No matter the season of your business, it’s important to remember why you went into business. The memory of your initial inspiration and drive can help sustain you as your business ebbs and flows and your life changes over time.

Don’t Lose Sight of Why You Keep Going

Your reasons for getting started may be different than the reasons that keep you going. Maybe a desire for more time with family prompted you to launch your business. Or, perhaps you felt constrained by the more traditional career routes. As time goes on, your reasons will likely change. Maybe that initial desire to spend more time with family becomes a plan to pass on a legacy, and a passion for a different type of career becomes an effort to open new career avenues to other people.

No matter the reason, when the going gets tough, remember why you signed up for this line of work and why it matters to you now. This will help ground you as you work through the day-to-day noise.

Don’t Go it Alone

Running a small business can be lonely. You make many decisions and often do the job of several people–especially when you are getting started.

But, no entrepreneur is an island. Finding the support of other people can make the journey easier and more enjoyable. It takes some effort to locate the people who can support you on your path, but we promise it’s worth it.

Do Cultivate Resources and a Network

Here are some ways to get started:

Connect with the U.S. Small Business Association. The SBA is operated by the federal government. The service and information are free and top-notch. Its excellent website features information to help you plan, grow and manage a small business. Visit the local assistance tab to find out more about resources in your area.

There’s a special section for women-owned businesses and an opportunity to get free business counseling from a partner organization.

Your local Chamber of Commerce is likely another good source of information and contacts. Often, the chamber keeps a list of retirees or seasoned executives who are willing to mentor business owners. Getting this level of support can help you clarify your thinking about your business and gain new perspectives.

Go to conferences and events to help you make industry contacts and to meet people involved in the same business. A deep bench of industry contacts will make it easier for you to know what’s happening in the field, provide an expanded group of people to reach out to with questions, and help you meet like-minded entrepreneurs.
Join a group like HireMyMom’s Mastermind for Small Business Owners or get a coach. We are excited to offer both coaching and a Mastermind group for small business owners. HireMyMom’s SBO Mastermind program can help bring out the best in your business and your life. You may benefit from one or both of these programs in your business journey.
Coaching: An experienced, independent, outside voice can help provide feedback on what’s not working and give you the clarity you need on the best way to use your time and energy. A coach like our own Founder and CEO, Lesley Pyle, can help you define what success means for you and guide you as you grow your business.

Research shows that working with a coach is the most effective and efficient way to experience the breakthrough you need to grow personally and professionally. You can benefit from Lesley’s 25 years as an entrepreneur and her insights into balancing work and family from a wife and mother who’s been down the road you are traveling.

Coming soon! Small Business Owners Mastermind, which is designed to support entrepreneurs as they grow their business. The group will start in 2022, but you can sign up for the waitlist now. When you join this group, you’ll have access to a peer group that knows what you are going through because they face similar challenges.

Through weekly meetings, you’ll develop authentic relationships with like-minded entrepreneurs who will become friends as you support each other and grow together.

Don’t Try to Do it All Yourself

As you launch your business, it’s tempting to want to do everything yourself. And it makes sense on one level–you are passionate about your business. You care deeply about its success, and you know you’ll work hard at any and all tasks. What’s more, it’s challenging to spend money on staff when your work is in the start-up phase.

But, even the most talented entrepreneur needs help and support with some tasks. (Think social media management, operations, routine administrative work.)

It makes sense for you to focus on the things you do best and the things that will make your business succeed, especially as you grow. You don’t need to focus on mastering every task. As the executive and founder, your focus belongs to the core business and making it succeed.

Do Hire The Right People

When you run a small business, your team is your ride or die. Whether you are a team of two or a team of 20, the people you hire are key to helping your team grow. One of the best ways to find the right people is to look for moms who want to work flexible jobs from home.

There’s an army of highly-skilled professional women out there looking for flexible jobs that help them support their families while working from home. When you tap into that network, you get access to a vast swath of top-notch talent that can help your business soar.

To find mom professionals interested in remote job opportunities, partner with a niche job site like HireMyMom to access a dedicated pool of professionals looking for remote work. Because HireMyMom charges job seekers a fee to access job listings, all our job seekers are serious about finding work. And, the volume of resumes that flow in is more manageable than the numbers that arrive when jobs are advertised on free job sites.

Employers love us because they know they can find high-quality, highly motivated candidates who want to work from home by partnering with HireMyMom.

Share Your Do’s and Don’ts

Does this list sound right to you? Tell us what you’d add!

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November 8, 2021

How to Be Brave, Get Support and Level Up for Unbelievable Success

Congratulations–you are living the work-from-home life and thriving.

You know how to hack your day for maximum productivity, what pitfalls to avoid, how to get back on track when your motivation wanes. You outsource tasks, set boundaries, stay connected, use the right apps, work smart in the kitchen to save time, and manage through periods without childcare.

But, something’s not quite right. Maybe you aren’t finding the same level of fulfillment in your work compared to when you first started. Perhaps your children are getting older, and you are ready for meatier professional assignments. Or, maybe you aren’t sure what you need or want, but you know that the current situation is not quite working for you.

It may be time to call in a coach to help you level up for the next chapter of your life. Leveling up is different than a job change. It’s an opportunity to assess where you are, consider the future, set goals, create a plan, and tackle the opportunities you identify.

Here’s our best advice for knowing when it’s time to level up and how a coach can help you make your dreams a reality.

You Are Not Alone

The media regularly shares stories about the “great resignation” that’s underway this year. Many people are rethinking their professional lives as the pandemic starts to abate. Clearly, you are not alone if you feel the desire for something new. It’s normal and healthy to want more–even if you aren’t sure what exactly that “more” is right now.

Bottom line, if you feel a longing for something new, we suggest embracing the feeling and exploring where it leads you. You don’t have to walk this path alone because millions of people–many of them moms–are walking right along with you.

A coach can help you find the path that works for you and connect you with like-minded, work-at-home moms who can help make reaching your destination an actual labor of love and shared experience.

Be Brave

Maybe you know it’s time for a change but feel trepidation at the prospect of shaking things up. We get it. It can be scary to think about moving on to a different job, launching a business, or changing career paths. We find this is especially true for moms who work at home and want to keep it that way. So much emphasis is placed on finding a work-from-home job and making it work that it can be easy to get fixated on the job you have and lose sight of what you really want.

Feeding the professional side of your life is essential. As life changes and you change, your professional ambitions may change as well. That’s a normal and expected development, and there’s no need to feel bad about the desire.

If You Aren’t Sure

Sometimes you know it’s time to make a change. But, often, the desire to change is more subtle, and it takes a while to recognize. So, even if you aren’t actively thinking about a new job or making a professional change, watch for these clues that it may be time to move on:

You find yourself coasting at work. If you feel like you can do your job with your eyes closed or your workday feels mindless, a new challenge may help restore your interest.
Co-workers often come to you for advice on how to do the job. This is a sign that you are broadly perceived as an expert at the job and maybe a hint that you are ready for new challenges.
You are easily frustrated or find yourself complaining about your work. Often, frustration or venting are signs that it’s time to look deeper and determine if these are temporary frustrations or symptoms of a more significant problem.

If you recognize yourself here, that’s likely a sign that it’s time to do some work to explore essential questions related to work and life.

Now What

Moving on just for the sake of moving on is often counterproductive. If you jump to the next job or opportunity that comes along, you could end up feeling dissatisfied again in short order.

We find that a better approach is to take the time to answer some big questions to make sure you land in the right place and feel confident in your path going forward. Consider:

What does success mean to you in the next season of life?
How does that definition translate to goals?
How will you get there?
How will you develop a plan?
Who will hold you accountable for achieving your goals?
How will you find the support you need to make the changes to help you achieve your goals?

Answering these questions can help you move from where you are today to where you want to be in the future. Putting work in now pays dividends later.

But, these are BIG questions, and it’s often difficult to know how to answer them. That’s where a coach or group program can really make the difference.

Consider Coaching

Finding meaningful success without sacrificing family time is a team sport, and a coach can help you move to the next level of play. As a work-at-home mom who deeply values family time, finding the right coach is essential.

We all need support in business and life. It’s easy to feel stuck or overwhelmed–especially as you raise a family and navigate career space. An experienced, independent, outside voice can help provide feedback on what’s not working and give you the clarity you need on the best way to use your time and energy.

A coach can help you define what success means for you, guide you as you start or grow a remote career or business, and help you smash through roadblocks or fears that hold you back. If you know you want to make a change but aren’t sure what you want to do, the proper support can help.

HireMy Mom’s Mastermind & Coaching programs can help bring out the best in your business and in your life. It’s specifically tailored for moms who want to work and home and find professional success without sacrificing family time.

We currently offer two options:

Elevate YOU: Mastermind & Coaching for Women can help you gain the clarity and focus you need to pursue your dreams while connecting you with a community of like-minded moms. Through the program, you’ll find the path for meaningful growth and success based on what matters to you. You’ll create deep and authentic relationships with women on the same path and benefit from coaching from our founder and HireMyMom CEO, Lesley Pyle.
One-on-One Coaching with Lesley Pyle can help you move ahead in life and business. Research shows that working with a coach is the most effective and efficient way to experience the breakthrough you need to grow personally and professionally. You can benefit from Lesley’s 25 years as an entrepreneur and her insights into balancing work and family from a wife and mother who’s been down the road you are traveling.
Coming soon! Small Business Owners Mastermind, which is designed to support entrepreneurs as they grow their business. The group will start in 2022, but you can sign up for the waitlist now.

Join us!
This is the time to invest in yourself, your future, and your family. You won’t regret it. Your goals await.

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November 1, 2021

How a Social Media Manager Can Help Reduce Your Stress and Make Your Online Presence Soar

As a business owner, you have a full plate. Chances are some of the things on that plate include managing your social media accounts and conducting promotions. Social media promotions are the lifeblood of many businesses. They also require time and expertise and may not be your strongest suit or even an area of interest.

You can’t quit social media. But, you can hire a social media manager to make your life easier and increase the quality and effectiveness of your social media presence. If you think that sounds expensive or like a lot of work, hear us out about how bringing a social media manager onto your team can reduce your stress and workload while changing your online presence for the better and creating meaningful results for your business.

The Basics

There are four main steps to running a social media promotion. At a high level that includes:

Setting goals for the promotion.
Creating an offer and making a plan.
Communicating the offer.
Assessing your results.

Let’s look at how a social media manager can enhance each of these areas for better results.

Setting goals

Ideally, your social media promotions will drive more business, reach new customers, and cement loyalty with your base. Because it’s essential to identify what you want to achieve at the outset of any communication activity, goal setting is the first step for online promotions.

As you embark on a promotion, your goals may vary. For example, your goal could be expansive–like attracting 500 new followers. Or, it may be specific, like selling a certain number of products within a particular time frame. Either way, setting clear goals for the promotion is the first step.

When you work with a social media manager, the goal-setting process grows and is more expansive. You’ll work together to take a broader look at your social media presence and think about where you want to go in the short- and long term.

The social media manager can create an overall social media strategy that broadly supports you based on your business and growth goals. Often, the strategy will include promotions with specific goals aimed at particular audiences and in distinct timeframes.

For example, a social media strategy may span six months and have four promotions across three different platforms. One of the promotions may be aimed at attracting new followers and one may seek to reward your best customers with a special offer. Each requires a different approach, which the social media manager can identify.

As part of goal setting, the social media manager will set specific desired metrics for each promotion. The metrics serve two purposes.

Helping the social media manager develop the right tactics to share the message and refine her approach over time.
Providing a view into how different promotions perform. This knowledge can drive decisions on future promotions and provide important insight into what matters to your customers.

Creating an Offer and Making a Plan

The next step in social media promotion is to create an offer. Many business owners have a feel for the types of promotions that move their business forward and often return to the same well when creating new promotions. While this approach can be practical for a while, in the fast-moving environment of social media, these promotions can fall flat and stop delivering.

When you work with a social media manager, she will include your preferences and historical offerings into the planning process. But, she also has the skill set to create new and different types of promotions that can help keep your content fresh.

With insight into the types of social media campaigns that other companies are doing and knowing more about how those efforts are working, a social media manager can identify the promotions that make the most sense based on your objectives. She can also explain the ins and outs of the process based on her experience.

In addition, she will bring you new promotional ideas–some of which may push the envelope beyond your comfort level. But, it’s still helpful to have a sense of the universe of promotional opportunities and see where the market is going.

Once the two of you agree on a strategy and goals, your social media manager will create a calendar of promotions and posts aimed at realizing your goals.

Part of this process includes selecting the right platform for your message. Social media managers understand the nuances of different social media sites. So, they can conduct detailed audience analysis to determine which social platforms are most attractive to your customers while creating plans to develop new audiences.

The calendar will include plans for optimizing your posts with keywords and the right hashtags so people can find your company and see your promotions.

The calendar may also include opportunities for paid posts to boost your exposure at crucial inflection points and with specific audiences. In some cases, your social media manager may recommend a partnership with a key influencer.

Your social media manager will look across the plan to ensure brand consistency across platforms to ensure your promotion consistently reflects the right tone. And, she will make sure that the timing of each promotion makes sense and fits into the broader plan.

Communicating the Offer

When communicating the offer, a good social media manager does the heavy lifting. She will move into creative mode to produce the media used to share your message and the specifics of your offer. This can include:

Developing social media content, such as writing posts, taking photos, making graphs, creating memes, and developing infographics.
Creating video scripts, sourcing talent, and producing video work.
Finding related content that can be cross-promoted through your sites.
Updating your company’s profile pages to reflect the latest information about your promotions.
Responding to comments and posts on your behalf. This includes answering questions and sharing regular updates with you in a summary.
Integrating customer data from other platforms and other social media sites and using email and website traffic to ensure that your promotion and message find the right audience.

Assessing Your Results

At the end of each promotion, your social media manager can analyze engagement across platforms. She will determine how each post performed and tie that work back to the goals established at the beginning of the project.

If posts or promotions are falling short of goals–or if something is taking off–she can adjust the plan and the calendar to keep you moving in the right direction.

At specific time increments, your social media manager will sit down with you to discuss progress and help set new goals.

Finding a Social Media Manager

Working with a social media manager doesn’t have to be expensive. Many excellent social media managers work as contractors and find clients through niche sites such as HireMyMom.

If you can offer flexibility and a remote job opportunity, you are well-positioned to find an experienced resource who can help your business grow and make your social media content sing.

When you use HireMyMom, you have access to a dedicated pool of professionals looking for remote work. Because HireMyMom charges job seekers a fee to access job listings, all our job seekers are serious about finding work. And, the volume of resumes that flow in is more manageable than the numbers that arrive when jobs are advertised on free job sites.

Tell us About Your Experience

We’d love to hear about your experience working with a social media manager. Please drop us a line and let us know how the partnership changed your social media presence and helped you realize your goals.

Written by

October 25, 2021

Four Powerful Habits to Boost Productivity and Get More Done Each Day

As moms, we understand the power of habits. We develop habits to help our families keep moving. We encourage our children to develop good habits as they grow. The habits we depend on make it possible for us to keep many balls in the air while guiding our children to adulthood with support and direction.

When you work from home, habits can serve the same purpose in your professional life. Key productivity habits can help make your days easier.

Over the years, the HireMyMom team has observed the habits of highly productive and organized work-from-home moms. Here, we share their habits with you.

Set Goals Early and Often

In Stephen Covey’s famous and bestselling book, The 7 Habits of Highly Effective People, he advises “to begin with the end in mind.” In our experience, starting with that view when approaching your work from a home office can help move the needle on productivity. Having a clear destination helps to keep you on track. Knowing your goals enables you to make decisions that support your overall objectives.

We tend to think of goal setting as an annual affair. While it’s true that a yearly cycle can help you develop longer-term goals, one habit we often see in successful work-at-home moms is that they set goals regularly and often in multiple time increments.

For example, if you have a big project due in 30 days, finishing it could be a goal for the month. Breaking the project down into smaller weekly and daily tasks provides shorter-term goals that can make your work more productive and help guide your decisions around the actions that will help you realize your goals.

For best results, write your goals down. Research shows you are 42% more likely to achieve goals if you write them down.

Make a List

There’s nothing better than creating a to-do list and then crossing items off as you complete them. And, for moms who work at home, regularly creating a to-do list is an essential tool and an important habit.

There are many ways to make a list–you can use pen and paper, dash off an online list, or use a phone-based app. The important thing here is to take all the tasks rattling around in your brain and dump them into one place that’s easy to access and quick to read.

Here’s a low-tech approach we often see used and many find effective.

Treat yourself to a fun or pretty notebook and designate it for keeping all your lists and notes together.
Write your long-term goals on the inside cover and any pertinent information that you need regularly but don’t always remember on the back cover.
Draw a line down the middle of a fresh page each day. At the top, write “work” on top of the left column and “personal” on the right side.
Assign tasks into each category. This method differentiates personal and professional tasks, which helps you be more efficient when you sit down to work.
Fill in the tasks that you aim to achieve that day, using your goals as a guide.
Place the most important jobs at the top of the list or put a star next to them, so they draw your attention.
Enjoy crossing items off as you complete them.

Establish a Routine

As a mom, you know that babies and children thrive on comfortable routines. As a work-from-home mom, a routine can help you feel a greater sense of control over your life and time. Knowing what comes next and when makes much of your day easier because you don’t have to stop and think about each step. Instead, you fall into a daily rhythm that helps you thrive.

Many work-related routines fall away when you work from home–there’s no commute, you don’t have to get dressed or pack a lunch. While that has a beautiful quality, it also eliminates powerful signals to your brain that it’s time to work.

As a work-from-home mom, create new routines to set the stage for productivity. Here are some ideas to establish a routine:

Set specific work hours and honor them as much as you can.
Batch your work by dividing your day into increments for doing certain things. For example, start each day by checking your email for 30 minutes. Then move on to a block of time dedicated to project-based tasks.
Use a timer to help keep you on track. For example, if you designate 30 minutes for email, use a timer to help ensure that email responses don’t eat up a block of time set for another task. As your routine falls into place, you won’t need the timer as much because you will feel the transition times as they approach–that’s part of the power of a routine.
Set aside break times to connect with a colleague through slack or gchat or walk around for a few minutes–just like you would in the office.

If you find Mondays particularly difficult, check out these tips to start your work week off right.

Develop Rituals

It’s tough to transition out of mom mode and right into professional mode without taking a few minutes to reset.

When you work outside the home, preparing for the day and completing your commute are rituals that help you with the transition. But, when your commute is just a few steps down the hall, you lose that time and process.

Developing a few short rituals to ease the transition can make you feel fully present as you start your workday and can help increase your productivity. Here are a few suggestions to help create rituals to begin your workday:

Pour a cup of coffee.
Sip it as your walk around the block.
Listen to a short podcast related to your work.
Check your goals as you sit down at your desk to ground yourself in the day’s tasks.

At the end of each workday, rituals can help you transition back into mom mode. When you wrap up your workday, try:

Closing any open documents on your desktop.
Review your to-do list and cross out any completed tasks.
Make a few notes for the next day.
Close your eyes for two minutes and reflect on the day. Try to leave any stress behind.
Shut your office door, physically or metaphorically, as you leave work for the day

Share!

Tell us the habits that you depend on to maximize productivity.

Written by Lesley Pyle

June 21, 2021

Five Keys to Building Time-Saving Systems for Your Small Business

When you run a business and lead a team, a lot is happening each day. And, you are likely involved in managing all or most of the work. The chronic stress of shouldering this responsibility can wear down the most dedicated of entrepreneurs. What’s more, it can prevent you from the meaningful work that can help you grow your business and expand it to the next level and beyond.

The good news is that by creating a system for portions of your work, you can achieve a level of automation that lets you work more effectively on the things that matter, add predictability to your business, gain some time back, and make your life easier.

The trick is identifying the processes that are ripe for systemization and selecting a system that works for you.

What is a System?

Simply stated, a system is a set of processes, tools, people, and strategies that all work together to solve a problem or achieve a goal.

Creating a system for your business makes every day easier because it lets you have specific actions on autopilot. When routine processes run on autopilot, you are freed from investing mental energy or time into those processes. In short, creating a system for your work can make you more productive.

Many of the companies you patronize every day have systems in place to automate some element of work. For example, when you order from Amazon, a team follows the steps to get your package to you. The team follows the same steps for each package, which means they have a system in place. Likewise, if you order pizza from a local shop, the workers follow a process to ensure the quality of each pizza.

At the extreme, emergency responders have a system to respond quickly and efficiently when calls come in. Imagine if the fire department had to start from scratch and wait for each person to gather needed items before proceeding to the call. Firefighters have a system for collecting all needed equipment and getting on the truck as quickly as possible.

Why You Need a System

Finding the right system can free you to focus on more significant, big-picture issues for your business, like business development. It can also make it easier for you to outsource portions of your work to a team. The right system can also help you find more personal time, too.

If you are just getting your business started, having an organizational system can help make tasks seem less overwhelming. For example, if you produce a video each week, at the beginning the process can feel like a lot of work. But, with a system in place, you can see the steps you followed last time and replicate them, saving you the mental energy of going through the process each time.

In all likelihood, you probably already have a set of systems you use every day. You just don’t see them as official systems. Once you start to see processes as a system, you’ll find more and more tasks that could be moved onto a system. Once that happens, you are well on your way to saving time and energy.

A Closer Look

Before you start thinking about developing a system, it’s helpful to look more closely at the elements that comprise a system.

Processes: Developing standard procedures is a large part of creating an effective system. Identifying and documenting the process involved for each system is the lynchpin of the process. For example, consider the case of sending a mass email to customers. Having a standard procedure in place frees you from thinking about the best way to send the messages each time one goes out. Having your processes documented means that someone else can step in and send the emails. Having someone create the content, check the mailing list, proofread the text, and test the email could save you several hours of work.
Tools: As you develop systems, you may find the specific tools are a part of the plan. The right tools for your system will vary based on the industry you are in and the types of tasks you are creating the system to accommodate. Tools can range from templates that make it easier to draft routine messages to equipment or software that makes a job more manageable. Part of developing a system is assessing tools and considering the associated costs and benefits of a tool. As you think about the cost of tools, calculate how much time a tool could save you and assign in a dollar value.
People: Identifying the people or person who will perform different tasks is an essential part of creating a system. In some cases, you are the person performing the task. In other cases, your system may include adding to your team to outsource jobs. Once you have systems in place, you may find that a Virtual Assistant or another team member can manage the task. Having a system in place makes it easier to find the right person for your team because you can look for team members with the skill sets needed to manage the system effectively.
Strategies: A strategy is a plan of action or a policy designed to achieve a goal. When you are working on creating a system of your business, you are doing just that–creating a plan of action with the goal of growing your business by automating certain functions.

How to Get Started

Developing systems takes time and patience, but the payoff is significant. A system that works for you and your team is the key to success. Aim to develop a sound system that becomes great over time. As you begin, set aside time to consider which tasks are ripe for systematization. To do this:

Track the work you do in a typical week. Write down everything you do to get a close look at how you spend your days. You may be surprised by the tasks that eat up the most time.
Identify tasks you frequently do throughout the week by putting a star next to them.
Of those tasks, pay special attention to the jobs that tend to be hands-on or time-consuming.
Consider if you can stop doing any of these tasks and eliminate those that don’t add value.
From the remaining tasks, consider which ones could benefit from the creation of a system. Look for items that are routine, multi-step, repeatable, frequent, and predictable.

Find the Right System

There are a lot of ways to create a system. The easiest way is to work with an Online Business Manager or coach specializing in helping business owners create systems. Hire My Mom is a great place to find an experienced person to help.

When you post your job, you’ll quickly have access to a wide array of qualified candidates who will be dedicated to helping your business succeed and grow. The site attracts job seekers from across the country with specialized skill sets and a desire to work hard for you.

If you need help sourcing a candidate, HireMyMom’s Concierge service can streamline the process for you. The service was created for busy entrepreneurs and small business owners, like you, who need to hire help but don’t have the time or desire to go through the time-consuming process. With our full-service Concierge service, our HR Specialists will do it all for you from start to finish and present you with the top candidate(s). Once you select the candidate that’s right for you, the two of you can start creating systems to make your business more efficient.

If you aren’t ready to bring in a person to help, several free online resources can help you build a system for your business. Research the options and consider which might work for you. Popular options include the Productive and Free website and the YouTube series H ow to Build Systems for Your Business with Greg Hickman.

Or, head to your local bookstore and library, where you can find several books about creating business systems. Good options include Work the System by Sam Carpenter or The E Myth Revisited by Michael E. Gerber. If you don’t have time to read a book, search audible for the right option.

You Can Do It!

While the prospect of creating a system may seem daunting, you can do it. Start small and focus on the core tasks that can move the needle to free up your day. Soon, you’ll be enjoying the fruits of your labor and the success that comes with a growing business.

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