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July 16, 2024

Top Hard Skills for Remote Job Descriptions and Resumes

As the remote job market continues to expand, it is increasingly important for employers and job seekers alike to be aware of the hard skills necessary for success in this growing field. To ensure that a remote position is filled with an experienced and qualified individual, employers need to know which hard skills to ask for in a job description. On the other hand, job seekers should have an understanding of what hard skills they need to include on their resumes to demonstrate their capabilities.

Why Hard Skills are Important in Remote Positions

In remote positions, where the physical presence and direct supervision of employees may not be possible, hard skills become even more critical. Hard skills refer to the technical abilities and expertise required to perform specific tasks or roles effectively. These skills are tangible and measurable, providing employers with a clear understanding of an applicant’s capabilities. One of the primary reasons hard skills are important in remote positions is the level of independence and self-direction required in such roles. Remote employees often have to work autonomously and handle various responsibilities without constant guidance. Having the necessary hard skills ensures that they can tackle the job effectively and deliver results without constant supervision.

Additionally, remote work often involves collaboration and communication across different time zones and locations. Strong hard skills in areas such as project management, technical proficiency, and data analysis can help bridge any potential gaps in communication and ensure efficient and effective teamwork. Moreover, employers hiring for remote positions typically have a specific set of requirements that need to be fulfilled due to the unique nature of remote work. Including hard skills in the job description and on applicants’ resumes helps employers find candidates who possess the necessary qualifications to excel in a remote environment.

Key Differences Between Remote Job Descriptions and Traditional Job Descriptions

Remote job descriptions tend to emphasize the importance of self-discipline and self-motivation, as remote workers typically have less oversight than those in traditional office settings. Additionally, remote job descriptions often mention the need for strong communication skills, since remote work often relies on effective communication via video calls, instant messaging, and email.  

Remote job descriptions may also include language around the need for technical skills, such as proficiency in certain software or hardware that remote workers are likely to use. Finally, remote job descriptions may focus more heavily on an applicant’s ability to work independently and to meet deadlines, as remote work often requires more self-direction and self-management than traditional office positions. 

In contrast, traditional job descriptions may place more emphasis on skills such as collaboration, team building, and leadership, as these are typically more important in office settings where employees work in close proximity to one another.

Top Hard Skills to Include in Remote Job Descriptions

  1. Technical proficiency: Be sure to specify the technical proficiencies that are required for the role, such as experience with certain programs or systems.
  2. Time management: Seek out applicants who have a strong track record of managing their time effectively and delivering work on schedule.
  3. Communication: Be sure to look for applicants who are able to articulate their ideas clearly and work collaboratively with others via online channels.
  4. Problem-solving: Remote workers must be able to troubleshoot technical issues, identify roadblocks, and come up with creative solutions to keep projects moving forward. Look for candidates who have a history of proactive problem-solving in their previous roles.

Need some help creating the perfect job post? Take a look at our Small Business Concierge Services!

How to Highlight Hard Skills on Your Resume for Remote Positions

  1. Use bullet points: List out your hard skills, such as software proficiency, language fluency, or project management experience. This makes it easier for recruiters to quickly scan your resume and see your relevant skills.
  2. Quantify your accomplishments: When highlighting your hard skills, include specific examples of how you’ve used them in previous positions. For example, if you’re proficient in a specific software program, mention how you used it to improve a process or increase efficiency.
  3. Tailor your resume: Each remote job may have slightly different requirements for hard skills, so tailor your resume accordingly.
  4. Use keywords: Use relevant keywords throughout your resume, especially in the skills section, to make it easier for recruiters to find your resume during the screening process.

Need some help drafting a resume that shows off your skills? Our resume training services can help!

What hard skills are you noticing that are needed more in a remote workplace versus traditional? Reach out and let us know!

 

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June 11, 2024

Implementing Effective Hiring Protocols in Your Small Business

As a small business owner, finding the right talent to help grow your company can be a challenging task. The hiring process itself can be long and arduous without proper planning. However, if you go into it with a structured goal, it can streamline the experience for both sides (job seekers and employers) so that you can onboard the talent you’re looking for.

Understanding the Importance of a Structured Hiring Process

Navigating the hiring landscape efficiently requires a well-thought-out structure; it’s akin to having a roadmap. By embedding a structured hiring process into your small business operations, you can significantly enhance your ability to sift through candidates effectively, minimizing the time and resources typically expended in the hunt for the ideal team member. This organized approach not only helps in streamlining the recruitment effort but also substantially lowers the risk of turnover by ensuring the individuals you choose are well-suited for their roles and aligned with your company’s culture and values. 

Your roadmap should have a few important stops along the way: crafting the job description, sifting through candidates, interviews, and onboarding. You need to consider what you’re looking for — what are the minimum requirements a candidate needs and what does your “unicorn” candidate who has every qualification look like? How many interactions with your company do you feel are needed with a potential job seeker before you hire them? All of these questions should be answered on your roadmap of effective hiring protocols.

Crafting Effective Job Descriptions

An engaging and clear job description is your first opportunity to connect with potential candidates and make a lasting impression. It’s essential to outline the key responsibilities and expectations of the role precisely. Ensure you detail the qualifications, skills, and experience necessary for a candidate to succeed. However, it’s equally important to go beyond the basics. Infuse your job description with the personality of your small business; let candidates know what makes your company a unique and exciting place to work. 

Highlight the culture, values, and any benefits or growth opportunities that set you apart. To attract a diverse and talented pool of applicants, use language that encourages candidates from all backgrounds to apply. This does not mean you need to craft an entire novel about your business. Just provide a few sentences that sum up the core of your company. Then dive into the job description details. Provide a few sentences about daily tasks, and then include a bullet point list of what a candidate should bring to the table. 

As part of your hiring protocols, find a job template that works for you and use that moving forward for all new hires. This keeps things uniform and makes it easy to fill in what is needed. You can learn how to craft a great description like this and more in our Hiring Made Easy course, if you need help getting started.

Conducting Interviews That Reveal True Potential

You’ve used your template and posted your job. Now it’s time to sift through candidates. When establishing your hiring protocols, figure out what immediately disqualifies candidates. Do you need someone who has experience in your industry? Look for that first on application information. That will keep you from reviewing unqualified candidates. Create a checklist that you can reference with each application. From there, it’s time to reach out to those who meet your requirements and schedule an interview or two.

Interviews offer a golden opportunity to peel back the layers and truly understand what a candidate brings to the table. The key to a successful interview is crafting questions that invite candidates to share their stories, highlighting their unique experiences and problem-solving skills. Encourage them to discuss times when they’ve made a significant impact in previous roles, navigated complex challenges, or brought innovative solutions to the table. 

Create questions that are specific to your own company and pull from your own knowledge. Maybe your website crashed one day, ask your new digital marketing candidate how they would handle that scenario. Follow that up by asking if they have experienced something similar. Be sure to use unexpected scenarios like web crashes, but also include issues your company encounters daily. Perhaps your accounting department has to reach out to sales to collect orders — ask potential accountants in interviews how they would go about interacting with the sales team with tact to get what is needed. Write a list of questions to use as an outline for each new candidate.

A great interview is a two-way street. It’s about discovering if there’s a mutual fit, so be open about your expectations and what it’s truly like to work at your company. This honesty fosters a positive candidate experience and sets the stage for attracting individuals who are genuinely excited to contribute to your business’s success. Encourage candidates to ask questions of you as well.

Streamlining Onboarding

Finally, the last point on your hiring roadmap should be onboarding. Candidates that are thrown into the deep end and told to learn how to swim on the fly are normally the first to jump ship. Employees want to know they are supported if they have questions. Create a to-do list for onboarding that you can check off for each new hire to create a smooth process. Start with an orientation to show people how daily life works at your company. Follow up by giving your new hire access to any accounts they will need. Give your new employee tasks to get started, but pair them up with a seasoned professional at your company that can walk them through the process. 

A big step many companies miss is closing out onboarding. Once someone seems to feel comfortable with a task, companies often leave them to themselves. Have a final exit interview to see how candidates felt about the onboarding process. Ask for feedback! Then, set up consistent check-ins to ensure the employee feels comfortable with their job throughout their time with your business.

With established protocols in place, you can create uniformity in job posts with templates and streamline the onboarding process with a well-established to-do list. Feeling a little overwhelmed with this process? Our HR experts can help!

 

 

 

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March 16, 2024

Overcoming the Fear of Hiring as a Small Business Owner

As a small business owner, the decision to hire new employees is an important one. It can also be intimidating and filled with anxiety. The thought of taking on the responsibility of providing wages and other expenses associated with hiring can be overwhelming. However, it’s important to remember that hiring is essential for the growth of your business. Let’s look at ways to overcome the fear of hiring as a small business owner and how to make the process easier:

Define Your Ideal Employee

It is important to take the time to carefully define your ideal employee or contractor before you begin the hiring process. This means taking the time to think about what qualities and skills you are looking for and which of these would be most beneficial to your business. Make sure to consider qualities like team-orientation, communication skills, work ethic, dependability, problem-solving abilities, and any other unique traits or qualifications that are relevant to your particular business needs. You should also think about the type of personality that will fit best with the company culture you are hoping to foster. By taking the time to define your ideal employee upfront, you will be better able to identify qualified candidates who possess the qualities and skills that you desire.

Create a Plan

The key to success is to create a plan ahead of time so you know what to expect. Start by making a list of all the tasks required to hire a new employee. This should include outlining what tasks this job will entail, what specific skills and experience you are looking for in your new hire, taking this information to draft the job post, then deciding what questions to ask in an interview to help you find the best candidate. Once your job posting is live, make sure you’re organized with the applications you receive. Consider creating a spreadsheet that outlines each candidate’s qualifications and notes from the interviews. This will help you easily compare each applicant and make your final decision. Additionally, establish a timeline for when you plan to make an offer and inform candidates. Outlining your expectations ahead of time will help ensure everyone is on the same page and save you time in the future. Finally, if this is your first time hiring, you may want to consult an experienced advisor who can answer any questions and provide advice on the best practices for hiring.

Hire for Potential, Not Just Experience

You want to make sure you hire the right person for the job, but you may be afraid to take a chance on someone without a lot of experience. However, this shouldn’t stop you from considering potential over experience. When it comes to hiring for potential, start by looking for someone who is highly motivated and eager to learn. Ask yourself questions like, “Does this candidate demonstrate a genuine interest in the position?” and “Do they have any related skills or knowledge that could benefit the job?” This will help you identify people who might have the aptitude for the role, even if they don’t have all the necessary experience.

Also look for candidates who have transferable skills. Are there any abilities they developed in a previous role that could be applied to your position? A great example of this is a mom who has to stay highly organized managing her family which translates into a very diligent personal assistant that can keep your calendar on track. Finally, remember that even if someone doesn’t have all the required experience, they can still be successful in a position if they are willing to put in the effort. Investing in a strong training program and providing adequate resources will help bring inexperienced employees up to speed more quickly. Ultimately, don’t be afraid to consider hiring for potential instead of experience when it comes to filling positions in your small business. There are plenty of motivated and talented individuals out there who just need a chance to prove themselves. By taking the time to invest in them, you could find yourself with a loyal and hardworking team member.

Take the Time to Train Your New Employees

While it may be tempting to simply have a new employee start working without any training, it’s important to invest the time and effort in training your new team members. Training doesn’t have to take long or be complicated. A comprehensive orientation process can cover all of the basics and ensure that everyone is on the same page. You can also break down your training into smaller pieces and offer ongoing education on specific topics.

When creating a training program, be sure to focus on the basics and make sure all of your employees understand the core processes of your business. You should also ensure that new employees learn how to use the technology they need to do their job. Having an in-depth understanding of your products and services is also essential, so make sure to include this as part of the training program. Finally, remember that while new employees will likely need additional guidance as they get up to speed, giving them a strong foundation at the outset can pay dividends down the line. It can also be helpful to get feedback from current employees on what they wish they had known when they first started so you can incorporate this into your new employee training program.

Set Clear Expectations from the Start

As a small business owner, you need to make sure that everyone is on the same page. Before hiring someone, you should let them know what is expected of them in terms of work hours, job duties, and any other relevant information — you should also communicate this to the rest of your team. They can help you through the hiring process, which can act as a support group for overcoming anxiety in this area. It is okay to share with your current team your fears about onboarding a new member. Getting their perspective in this area can be extremely helpful!

Make sure your new employee knows exactly what is expected of them, so that there are no surprises or misunderstandings. Let them know that you are available to answer any questions they may have, and that you are there to help them succeed. Ask them what their goals are and how they plan to achieve them. By having these conversations, you can ensure that everyone is working together towards common goals. Finally, make sure to document your expectations in writing. Having everything in writing can help keep everyone accountable and make sure that everyone is on the same page. It can also serve as a reference point if there is ever any confusion about expectations or roles.

We understand that even with these tips the hiring process can be intimidating. We have resources available that can help! Our Small Business Concierge Service can help you with the entire hiring process from helping you create a solid job post, receiving and reviewing incoming applications and resumes, conducting interviews, presenting you with the top 2-3 candidates and even helping with the onboarding process if desired. 

Or if you are interested in learning more about the hiring process on your own, we have a self-paced course called “Hiring Made Easy” that can teach you valuable tools to use such as what to know before you hire, what questions to ask during an interview and what the going rate of pay is for common roles. At HireMyMom, we are here to help you every step of the way. Contact us today if we can be of any assistance. 

 

 

 

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October 23, 2023

Why Moms Rule the Virtual Assistant Game

Moms are marvels at prioritizing and focusing on the important things! From running the household to working a full-time job, they’re the ultimate busy bees. But did you know that moms also make great virtual assistants? It’s true — their unique set of skills makes them the perfect fit for this type of work because…

Moms Know How to Prioritize

Whether it’s managing the household, handling work tasks, or taking care of the kids, moms have a knack for prioritizing what needs to be done first. Their skill in prioritizing ensures that nothing falls through the cracks and that everything gets done efficiently and effectively.

They’re Masters of Taking on Tasks

From managing calendars and scheduling appointments to handling various projects and assignments, moms can seamlessly juggle it all. Their skills ensure that no task is left unfinished and that deadlines are always met; by knowing what to prioritize, they will ensure that everything is done on time.

Familiar with a Variety of Tasks

Moms are no strangers to tackling a variety of tasks. From managing household chores and organizing schedules to handling work projects and juggling kids’ activities, moms have experience in a wide range of tasks.

Time Management is Second Nature

Moms are pros at squeezing the most out of every minute and keeping things on schedule. They’re able to prioritize tasks, allocate time slots for each one, and stay focused to ensure everything gets done. 

Patience is a Virtue

Moms have the patience of saints, and it’s a quality that makes them incredible virtual assistants. Whether it’s dealing with demanding clients, troubleshooting technical issues, or calmly navigating challenging situations, moms have the ability to remain patient and composed.

They Have Strong Communication Skills

Whether it’s coordinating with clients, collaborating with team members, or delivering clear instructions, moms excel in communication. Moms know how to listen actively and respond effectively, making them excellent communicators in the virtual assistant role.

Detail-Oriented and Organized

Moms have a keen eye for spotting errors, ensuring that every task is completed with precision and accuracy. From organizing schedules and managing files to keeping track of important details, moms excel at creating order out of chaos.

Natural Problem Solvers

Moms have an uncanny ability to think on their feet and come up with solutions to any problem that comes their way. Whether it’s finding creative ways to entertain the kids or figuring out how to fix a broken toy, moms have a natural knack for problem-solving.

Can Adapt Quickly to Changes

Moms have a knack for quickly assessing new situations and finding solutions on the fly. Their ability to adapt quickly ensures that they can navigate any changes with ease, making them reliable and indispensable members of any team.

Dependable and Reliable Team Players

When you have a mom as your virtual assistant, you can trust that they will always show up and give their best effort because they understand the importance of being reliable and meeting deadlines. With their strong work ethic and commitment to excellence, moms make the perfect team players who can be counted on to get the job done.

Those are just a few of our favorite reasons that moms make the best virtual assistants! What’s your favorite reason — let us know!

 

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October 9, 2023

Make Work and Play Happily Coexist with these “Snow Day” Solutions

Working from home with children at home can be a challenge, especially when the kids are out of school for a snow day for those of you who live in cold weather climates. Whether it’s due to inclement weather or a planned day off, finding ways to balance your work with your child’s needs can be tricky. Luckily, there are lots of creative solutions you can use to make work and play happily coexist. 

Set Expectations and Rules Early On

Setting expectations and rules early on is crucial to creating a productive and harmonious day for both you and your child. Before the day begins, sit down with your child and discuss what is expected of them during work hours. Explain that you will need uninterrupted time to focus, and outline specific tasks or activities they can do independently. Make sure they understand the importance of being quiet and respectful of your workspace. This is also important to do with any other family members in the household that might be helping you.

Keep Them Busy with Screen-Free Activities

When your child is at home, it’s important to have a variety of screen-free activities to keep them engaged and occupied. Set up a craft station where they can create art projects or build with Legos. Plan a scavenger hunt or indoor treasure hunt to keep them entertained. Encourage them to read books or listen to audiobooks, or engage in imaginative play with their favorite toys. Outdoor activities like sledding or building a snowman can also be a great way to keep them busy and active. If you live in a warmer climate, your child can enjoy a variety of other outdoor activities such as using sidewalk chalk.

Utilize Online Learning Resources

During snow days or days off school, online learning resources can be a valuable tool to keep your child engaged and learning. There are a multitude of websites and educational platforms available that offer interactive games, educational videos, and worksheets that cover various subjects. Sites like Khan Academy, National Geographic Kids, and Scholastic provide a wide range of age-appropriate materials that can supplement your child’s learning at home. Take advantage of these resources to keep your child occupied while also fostering their love for learning.

Get Your Child Involved in Your Work

Getting your child involved in your work can be a great way to keep them occupied while also teaching them important skills. Depending on their age, you can give them simple tasks like organizing papers or sorting files. If they’re older, you can involve them in brainstorming sessions or ask for their input on a project. This not only keeps them engaged but also helps them feel valued and part of your work. Plus, it’s a fantastic opportunity for them to learn about your profession and gain insight into the world of work.

Take Breaks and Plan Fun Activities Together

During a snow day or day off school, it’s important to take breaks and plan fun activities to do together with your child. This will not only give them a break from their independent activities but also allow you to bond and enjoy quality time together. Take short breaks throughout the day to play a board game, have a dance party, or do a puzzle together. Plan fun activities like baking cookies, building a blanket fort, or having an indoor picnic. These moments of fun and connection will make the day more enjoyable for both you and your child, and create lasting memories.

What are some of your favorite ways to work from home with your kiddo? Let us know!

 

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October 2, 2023

Your Guide to Ditching the 9-5 and Starting a Work-from-Home Life

Are you dreaming of leaving the 9-5 corporate world to start a new work-from-home lifestyle? If so, you’re not alone. Working from home can offer you more flexibility, a better work-life balance, and even a higher salary. In this guide, we’ll take you through the steps you need to take to make the switch and start a successful work-from-home career. From understanding your goals to developing a plan and networking, you’ll find all the resources you need to turn your dreams into reality. 

Assess Your Current Job Situation

Before making the leap into a work-from-home career, it’s important to assess your current job situation. Take a close look at your job responsibilities, the work environment, and your overall job satisfaction. Consider whether your current skills and experience align with potential work-from-home opportunities. Assess your financial situation and determine if you have a safety net in case the transition takes longer than expected. Evaluating your current job situation will help you identify areas of improvement and determine if working from home is the right move for you.

Research Potential Work-From-Home Careers

Are you ready to explore the vast array of work-from-home opportunities? From freelance writing and virtual assistance to graphic design and digital marketing, there are countless options out there. Take the time to explore different industries, consider your interests and skills, and identify the work-from-home careers that align with your passions and goals. With careful research and exploration, you’ll find the perfect fit for your new work-from-home life. You can sign up with HireMyMom to search our available job opportunities, but if you want a sneak peek, you can see some of our open remote work positions on our website.

Create a Plan

A well-thought-out plan is crucial for successfully transitioning to a work-from-home lifestyle. Start by setting clear goals and objectives for yourself. Determine what steps you need to take to achieve those goals, such as acquiring new skills or certifications. Create a timeline and prioritize your tasks to stay organized and motivated. Remember to be flexible and open to adjustments as you navigate your new path. For example, if you are a mom who has been out of the workforce for a bit, you should start by determining what type of position you want. From there, you will need to revisit your application materials to update them — don’t forget to tailor sections on your résumé and cover letter for each job you apply for. If you need a little help getting started, our experts can be of assistance.

Build Your Work-From-Home Infrastructure

Now that you have a clear plan in place, it’s time to start building your work-from-home infrastructure. This includes setting up a dedicated workspace, acquiring the necessary equipment and software, and establishing a routine that suits your new lifestyle. Invest in a comfortable and ergonomic office chair, a reliable computer, and any other tools specific to your chosen work-from-home career. Consider setting boundaries with your family and friends to ensure uninterrupted work time. Creating a conducive work environment is key to maximizing your productivity and setting yourself up for success in your new work-from-home life.

Network and Market Yourself

Once you’ve decided to pursue a work-from-home career, it’s important to network and market yourself to potential clients or employers. Start by updating your resume and online profiles to highlight your relevant skills and experience. Join online communities like our Facebook group and professional networks in your chosen field to connect with like-minded individuals and gain valuable insights. Leverage social media platforms to showcase your expertise and build an online presence. Attend in person or virtual conferences or webinars to expand your knowledge and network with industry professionals. Don’t be afraid to reach out to potential clients or employers and pitch your services. With proactive networking and effective self-promotion, you’ll increase your chances of landing remote work opportunities.

Transition and Make Adjustments as Necessary

Once you’ve taken the leap into a work-from-home career, it’s important to be prepared for the transition and be open to making adjustments along the way. Embrace the change and be willing to adapt to new routines, schedules, and work styles. Keep in mind that it may take time to find your groove and establish a comfortable work-life balance. Be patient with yourself as you navigate this new chapter and don’t be afraid to make adjustments as necessary. Remember, flexibility is key in creating a successful work-from-home life.

Are you currently working on making the transition to a remote job? Let us know how it is going!

 

 

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July 10, 2023

How an Online Business Manager Can Streamline Your Business

Running a successful online business requires wearing many hats. As a business owner, you may be handling everything from marketing to bookkeeping and client management. However, taking on too much can lead to burnout and inefficiency. This is where an Online Business Manager (OBM) comes in. An OBM can help organize and streamline your business operations, allowing you to focus on what you do best – growing your business.

What is an Online Business Manager?

An Online Business Manager (OBM) is a virtual professional who can help business owners streamline their operations, increase their revenue, and reduce their workload. They are experienced managers who work remotely and take charge of the day-to-day management of an online business. An OBM is different from a Virtual Assistant (VA) in that they are more of a strategic partner and oversee the bigger picture. While VAs are typically responsible for administrative tasks such as scheduling, email management, and customer support, OBMs take on a more extensive role. An OBM will analyze and identify the areas of the business that need improvement, create systems and processes that improve efficiency and productivity, manage and supervise staff, and keep the business running smoothly. OBMs are versatile professionals who can adapt to different industries and help businesses of various sizes and structures.

The Benefits of Hiring an Online Business Manager

Managing a business can be overwhelming, especially if you’re doing it all by yourself. However, with the help of an Online Business Manager (OBM), you can streamline your operations and focus on the aspects of your business that require your expertise. Here are some benefits of hiring an OBM:

  1. Better management and use of your time
  2. Improved organization of your business
  3. Expertise in multiple areas – including areas you may not be strong in
  4. Increased efficiency for your business and team
  5. Strategic planning for your business

How to Hire an Online Business Manager

Now that you understand the benefits of hiring an Online Business Manager, it’s important to know how to go about finding the right person for the job. Here are some steps you can take to make sure you hire the right Online Business Manager for your business.

  • Define your business needs: Do you need help with operations, finances, organization, team management, marketing or all of the above?
  • Look for experience and expertise: Look for someone with experience and expertise in the areas you need help with. For example, if you need help with operations, look for someone who has a background in operations or management and can show you results from their previous work.
  • Interview candidates: Ask about their approach to managing projects and how they would handle different scenarios that might come up in your business. If this is your first time hiring an OBM, we offer Concierge Services for companies where our HR experts complete the hiring process for you, both to save you time and hire someone they know will be great for the job.
  • Check references: Talk to their previous clients to get a sense of their experience working with the Online Business Manager and how effective they were in achieving their business goals.
  • Negotiate the contract: Once you’ve found the right Online Business Manager for your business, negotiate the terms of the contract, including payment, the scope of work, and the length of the engagement. Be clear about your expectations and what you hope to achieve through working with them.

Tips for Successfully Working with an Online Business Manager

Be upfront and specific about what you need from your online business manager. This includes timelines, tasks, and deadlines. If there are any special requirements or preferences, make sure to communicate them early on. Next, determine your availability and preferred communication methods. If you prefer email or regular check-ins, make that clear from the start. Make sure to establish trust with your online business manager by communicating openly and honestly. Provide regular feedback, give clear direction, and trust them to handle their responsibilities.

Be sure to keep your OBM informed of any changes in your business. Most important of all, take the time to celebrate the milestones that your online business manager helps you achieve. Recognize their contributions and show your appreciation for their hard work.

Hiring an OBM can be one of the best decisions you make for your business. They can take care of day-to-day operations, leaving you free to focus on what you do best. By following these tips, you can successfully work with your online business manager to streamline your business and achieve your goals.

Do you have more questions about an OBM? Reach out, and we can share those with our audience because chances are, someone else has the same questions!

 

 

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July 3, 2023

Get Hired: Mastering the Art of Writing a Virtual Assistant Cover Letter

If you’re looking for a job as a Virtual Assistant, the cover letter you write can make or break your application. Crafting an effective cover letter that conveys your experience and skills while demonstrating your enthusiasm and commitment to the position is essential in standing out from other candidates. Explore the key components of a successful Virtual Assistant cover letter and provide tips on how to make yours stand out below:

Outline Your Skills and Experience

As a mom looking to enter the virtual assistant job market, you already have an abundance of skills that will be highly valued by potential employers. Here are a few key skills and experiences you should highlight in your cover letter:

  1. Time Management: As a mom, you’ve likely honed your ability to juggle multiple tasks and responsibilities. Employers will be impressed by your ability to efficiently manage your time and prioritize tasks.
  2. Organizational Skills: Being organized is crucial for any virtual assistant role. Make sure to highlight your skills in maintaining schedules, tracking important dates, and managing digital files.
  3. Communication: Clear and effective communication is essential when working remotely. Emphasize your excellent written and verbal communication skills, as well as your experience in collaborating with others.
  4. Technical Savvy: With technology at the forefront of the virtual assistant world, make sure to showcase your proficiency with various software programs and tools. Be specific in your cover letter about the types of software you’ve used in the past.
  5. Flexibility: Employers need someone who is adaptable and willing to take on new tasks as needed. Share examples of how you’ve been able to pivot and adjust to new situations in the past.

By highlighting these skills and experiences in your cover letter, you’ll show potential employers that you have what it takes to succeed as a virtual assistant. Just remember, while you have lots of skills to share, keep it short so that hiring managers can easily read your cover letter quickly.

Use Keywords from the Job Posting

To truly stand out among other applicants, it’s important to use keywords from the job posting in your virtual assistant cover letter. This means analyzing the job description and taking note of the key skills and responsibilities listed. Including these keywords shows that you have carefully read the job posting and understand the requirements of the position. Additionally, many employers use automated systems to sort through resumes and cover letters, and using the right keywords can increase your chances of being seen by a hiring manager.

For example, if the job posting emphasizes proficiency in Microsoft Office, make sure to mention your experience with Excel and Word in your cover letter. If the job requires scheduling and organization skills, mention specific tools or software you’ve used in the past to manage tasks and appointments. However, don’t just throw in random keywords for the sake of it. Make sure they are relevant to your skills and experience, and use them in a natural, contextual way. Finding online cover letter templates can help show you how to do this.

Explain What You Can Do for the Company

Now that you’ve outlined your skills and experience and used relevant keywords from the job posting, it’s time to explain what you can do for the company. This is the heart of your cover letter – you need to convince the employer that you’re the perfect fit for the position.

Start by researching the company and understanding what they do. Then, explain how your skills and experience make you an ideal candidate to help them achieve their goals. For example, if the company is looking for a virtual assistant to help with social media management, you could say:

“I am confident that my skills in social media marketing, content creation, and scheduling would make me an asset to your team. With my experience working for a variety of clients in different industries, I am comfortable with creating engaging and effective content across multiple platforms. Additionally, I am skilled in using scheduling tools such as Hootsuite and Buffer to ensure that posts are published at optimal times for maximum reach. I am excited at the opportunity to help your company grow and reach new audiences through social media.”

Notice how this paragraph not only highlights the applicant’s skills and experience, but also connects them directly to the needs of the company. By explaining how they can help the company achieve its goals, the applicant is demonstrating their value as an employee and making a compelling case for why they should be hired. You can also take this a step further and include a tip or two on how you would change their current practices to make their company better.

Close with a Call to Action

After explaining what you can bring to the table and highlighting your skills and experience, it’s important to end your cover letter with a call to action. This shows the employer that you’re confident in your abilities and are excited about the possibility of working with them. A call to action is a statement that invites the reader to take a specific action. In this case, you want the employer to invite you for an interview or to contact you with any further questions they may have. Here are some examples of strong calls to action for a cover letter:

  • I look forward to hearing from you to discuss how my skills and experience can benefit your company. Thank you for your consideration.
  • If you’re interested in learning more about my qualifications, I’d love to speak with you in more detail. Please feel free to contact me at [insert your contact information].
  • Thank you for considering my application. I believe that I could be an asset to your team and would love the opportunity to discuss this further in an interview. Please do not hesitate to contact me if you have any further questions.

Remember, a call to action is a chance for you to leave a lasting impression on the employer. Be confident, courteous, and professional, and you’re sure to catch their attention.

Remember, the cover letter is your chance to make a great first impression and stand out from other applicants. So take the time to craft a well-written and personalized cover letter, and you may just land your dream virtual assistant position. Good luck!

If you need help writing a cover letter or would like a professional to review your current cover letter, check out our Cover Letter Services!

 

 

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June 26, 2023

Revisiting 2023 Resolutions: Are You on Track?

Can you believe we are already halfway through the year 2023? It feels like just yesterday we were counting down the seconds to welcome the new year with our resolutions in hand. With all that has happened since then, it’s understandable if some of us may have let our resolutions slide a little. However, it’s never too late to recommit and get back on track.Let’s revisit our 2023 resolutions together and explore how we can make progress towards achieving our goals for the remainder of the year:

Why You Might Be Struggling to Meet Your Goals

It’s halfway through the year, and you might be feeling a bit disappointed with your progress towards your New Year’s resolutions. If you’re struggling to meet your goals, you’re not alone. It’s common to feel overwhelmed, discouraged, or distracted as the year progresses. One of the main reasons people struggle to meet their goals is because they set unrealistic expectations. Perhaps you set too many goals or gave yourself too little time to achieve them. Alternatively, maybe your goals were too broad or general, making it difficult to make meaningful progress towards them. 

Another reason for struggling with resolutions is that life gets in the way. Unexpected events such as illnesses, relationship problems, or financial setbacks can sidetrack even the most determined individuals. Finally, procrastination and lack of discipline are other significant roadblocks that people face when working towards their goals. The first step towards overcoming these challenges is to identify the reason(s) why you’re struggling. Once you understand why you’re struggling, it’s easier to take action and get back on track. So, if you feel stuck, take a few moments to reflect on what’s holding you back. Remember that it’s never too late to get back on track and start making progress towards your goals. Whether you’re three months behind or more, don’t give up. Stay committed and keep moving forward, even if you have to take small steps.

How to Get Back on Track

It’s easy to lose sight of your new year’s resolutions halfway through the year. Perhaps you’re facing unforeseen obstacles, or you’ve lost motivation to achieve your goals. But don’t fret, because it’s not too late to get back on track.

  1. Identify the Issue: First things first, identify what’s causing you to veer off course. Is it a lack of motivation, procrastination, or maybe you set an unrealistic goal? Once you identify the issue, it will be easier to take action.
  2. Break it Down: Large, overwhelming goals can be discouraging. Break them down into smaller, achievable milestones. It will give you a sense of accomplishment and boost your motivation to keep going.
  3. Get an Accountability Buddy: It’s always helpful to have someone hold you accountable for your actions. Find a friend or family member who can encourage you to stay on track.
  4. Re-evaluate: It’s okay to re-evaluate your goals and make necessary changes. If you’ve found that your original goal isn’t attainable, adjust it to something more realistic.
  5. Create a Plan: Develop a plan to achieve your goals. Write it down and make it visible to remind you of what you’re working towards.
  6. Take Action: Lastly, take action! Don’t just think about it, act on it. It’s essential to follow through with the plan you’ve developed. Remember, every little step counts towards achieving your ultimate goal.

Tips for Achieving Your Goals Moving Forward

  1. Set SMART Goals: Your goals should be specific, measurable, achievable, relevant, and time-bound. Setting SMART goals will help you create a clear plan and stay focused on what you want to achieve.
  2. Create a Plan: Break down your goals into smaller, actionable steps and assign deadlines for each one.
  3. Track Your Progress: This will help you to stay accountable and keep you motivated as you see your progress towards your goals. You can use a journal, planner or an app to track your progress. Celebrate your wins and use them as motivation to continue pushing forward.
  4. Stay Positive: Focus on your strengths and use positive self-talk to boost your confidence. If you make a mistake, don’t be too hard on yourself, instead, use it as a learning opportunity and make adjustments to your plan.
  5. Find a Support System: Surround yourself with people who will encourage and support you in your journey. It’s essential to have people who understand your goals and can offer you support and motivation when you need it.

By implementing these tips, you can make progress towards your goals and achieve the things you set out to accomplish. Remember, it’s never too late to revisit your resolutions and get back on track towards the life you want to live.

How are your resolutions coming along? Reach out and let us know!

 

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