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Executive Assistant
Overview
Executive Assistant to CEO & Founder
About the Role
As Executive Assistant, you’ll be a key member of our administrative team, directly supporting our CEO and Founder. This role goes beyond traditional EA duties – you’ll be the nucleus of our organization, enabling our executives to focus on company strategy while you masterfully handle everything else. Working closely with our founders means you’ll have significant influence and responsibility.
What You’ll Do
Executive Support & Calendar Management
Strategically manage complex calendars 3 months in advance
Serve as the primary gatekeeper, protecting executive time while maintaining key relationships
Prepare comprehensive meeting materials and ensure thorough follow-up
Monitor and manage communication across email, Slack, and Asana
Handle high-priority personal and business tasks with discretion
Strategic Operations
Independently drive projects from conception to completion
Coordinate quarterly planning for the Strategic Team
Attend and document key meetings, representing executives when needed
Proactively identify and resolve potential issues
Manage speaking engagements and external opportunities
Communication & Relationship Management
Draft and edit high-stakes correspondence
Serve as a cultural ambassador in all stakeholder interactions
Maintain exceptional response times (within 2 minutes during business hours)
Coordinate with various departments to ensure seamless operations
Project & Process Excellence
Own end-to-end project management in Asana
Drive continuous process improvement
Maintain immaculate organization of confidential information
Coordinate travel, events, and special projects
What Success Looks Like
Executives can focus purely on strategic decisions
Operations run smoothly with minimal executive intervention
Projects and communications are managed proactively
Team culture and values are strengthened through your work
What You’ll Need
Proven track record in a similar high-level support role (EA, Chief of Staff, Operations Manager)
Exceptional organizational and time-management capabilities
Superior written and verbal communication skills
Advanced proficiency with G-Suite, Asana, and Slack
Natural problem-solving ability and high emotional intelligence
Availability for occasional weekend coverage and on-call support
Additional Details
Reports to: Lead Executive Assistant
Location: Remote
Salary Range: Part time – Hourly $50 hr+
This role is ideal for someone who thrives in a dynamic environment, takes pride in enabling others’ success, and wants to be part of a mission-driven organization. The right candidate will see themselves as more than an assistant – they’ll be a strategic partner in driving company success.