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Executive Assistant Wanted: Transform Lives, Grow Your Career, and Work with a Visionary Leader!
Overview
Overview:
First and foremost, I hope you’ll read this entire job description, it’ll help you with the application.
A transformational leader in the personal development industry is seeking a long-term, powerhouse Executive Assistant who brings a high level of integration, organization, and proactivity to his business and life. This person will act as the perfect complement to a visionary leader, managing the details and execution to make transformative projects successful. The ideal candidate is a strong, motivated individual with experience in scaling a growing business, someone who brings unique creativity and enthusiasm to the role, making this a great fit for those who value nurturing growth and creativity. The environment will be vibrant, fun, and supportive, where contributions are celebrated. We need a partner who is not only an assistant but a strategic right-hand person for years to come.
Attention Rockstars!
Are you a powerhouse who loves executing bold ideas and thrives in a fun, dynamic environment? Are you the organized Yin to a visionary Yang? If you believe in getting things done efficiently, love simplifying complexity, and know how to keep everything humming smoothly, read on… because this job isn’t for the faint of heart, and definitely not for those looking for “just another 9-to-5.” This is your invitation to become a vital part of an extraordinary journey.
We are looking for YOU. We’re not talking about just any assistant. We’re talking about a unicorn—a rare blend of savvy execution, witty humor, and take-no-prisoners attitude when it comes to keeping a high-performing business on track. Your energy and enthusiasm will match our leader’s, and together you’ll create magic (not the magician kind, although if you know a trick or two, bonus points!).
What’s in it for you?
- The chance to be the right-hand of a transformational coach, speaker, and investor who loves making big ideas happen.
- A vibrant work environment that values creativity, fun, and a good laugh when the moment calls for it.
- An opportunity to make an impact every day and to be part of a mission that changes lives.
What You’ll Do:
- Project Execution & Follow-Through: You’re the master of timelines. No deadline stands a chance against you, and you make sure things don’t just start, but actually get finished.
- Calendar & Priority Management: Keep our leader’s schedule tight and tidy—making room for the important things and tossing aside the fluff. Trust us, he needs someone to guard his time like a ninja warrior.
- Content Creation & Coordination: Scheduling content, managing book launches, and organizing podcasts. If you can herd a bunch of writers and designers like cats, then you’ve got what we need.
- Mastermind Group Coordination: Communication, scheduling, outreach—you’re the glue that holds these groups together and makes them thrive.
- Speaking & Podcast Engagements: Hunting down the next best stage or podcast for our leader to share his wisdom on. You’ll love connecting the dots and making these opportunities happen.
- Travel Planning: From business to family vacations, you manage travel logistics so flawlessly that our leader can just show up (preferably with his suitcase packed correctly).
- Social Media & Brand Presence: Keeping the online presence alive, engaging, and authentic. Know what a reel is? Good. Know how to keep it interesting? Even better.
- Event & Presentation Logistics: Making sure events go off without a hitch and all logistical ducks are lined up neatly.
- Business Investments Due Diligence: You’ll do the homework and present key findings so our leader can decide if it’s a yes or no. You know how to dive into the details and surface with the pearls.
- Book Launch & Publicity Support: From timelines to podcasts, you will make sure the book launch is a roaring success. Let’s make the bestseller list happen.
Who Should NOT Apply:
- If you hate making decisions or need constant direction—this role requires initiative.
- If “details” is a dirty word in your vocabulary, please look elsewhere.
- If you’re not willing to have a little fun and inject some humor into your day, this won’t be the right fit.
- If you can’t roll with a bit of chaos and thrive in dynamic environments, you’ll be very uncomfortable here.
- If the idea of managing a diverse workload that includes travel bookings, social media, content, and logistics makes your head spin, this isn’t for you.
Traits to Look For in a Rockstar Executive Assistant:
- Integrator Mindset: Loves executing on ideas, grounding the vision into action steps, and turning concepts into tangible results.
- Proactive and Self-Sufficient: Capable of identifying what needs to be done without being told. Takes initiative and runs with responsibilities.
- Organized and Detail-Oriented: Thrives on managing the intricate details of projects, ensuring nothing is missed, and taking a systematic approach.
- Great Communicator: Excellent written and verbal communication skills; can articulate and represent our leader’s ideas clearly and professionally.
- Tech-Savvy & Social Media Experience: Familiar with CRM tools, content calendars, ClickFunnels, and social media management platforms. Ability to assist with funnel launches and marketing efforts.
- Fun-Loving Personality: Able to bring humor, fun, and lightness into the work environment. Energetic and can create a joyful atmosphere in the workplace.
- Trustworthy & Loyal: A dedicated, trustworthy individual who respects confidentiality and understands the responsibility of managing private and sensitive information.
- Creative & Strategic Thinker: Can brainstorm, contribute creative ideas, and improve processes without losing sight of the big picture.
- Values Simplicity: Has the ability to simplify complex processes and make things more efficient, avoiding unnecessary complications.
Qualifications and Skills Needed:
Complementary DISC Profile:
High “C” (Compliance): Detail-oriented, organized, and enjoys creating and following systems. They thrive in making sure everything is where it should be and functioning perfectly.
High “D” (Dominance) Influence: A proactive individual with a bit of assertiveness who can take ownership of tasks, ensure accountability, and drive projects to completion without needing micromanagement.
Enneagram Compatibility:
Enneagram Type 6 (The Loyalist): Loyal, reliable, and organized. They support the leader and anticipate needs, helping manage risks and maintain stability.
Top Human Needs Alignment:
Contribution: Finds fulfillment in contributing to a bigger mission. Will support your vision passionately, knowing their role creates impact.
Growth: Values personal development and growth—someone who wants to evolve in their role and career alongside you.
Significance: Believes in the importance of the work they do and the impact it creates, thriving on being part of a meaningful journey.
Personality Traits & Characteristics:
Integrator Mindset: Thrives on executing big ideas, building processes, and taking ownership of projects to see them through.
Proactive & Self-Sufficient: Takes action and anticipates what needs to be done without hand-holding. Keeps projects moving forward independently.
Fun & Joyful: Someone who can bring energy, humor, and lightness to the work environment, making collaboration enjoyable.
Empathetic & Emotionally Intelligent: Understands your needs and motivations, able to bring sensitivity and care to their interactions.
Likable Personality: Possesses a friendly and approachable demeanor. This individual will interact with clients, students, and prospects, acting as a gatekeeper, and they must be personable and easy to engage with.
Ideal Work Style & Environment Fit:
Remote & Flexible: Comfortable with remote work while being available for in-person events and occasional travel when required.
Thrives in Dynamic Environments: Able to adapt and shift gears easily, enjoying a variety of projects and ever-changing work dynamics.
Systems Creator: Capable of building efficient systems out of regular tasks and projects. Simplifies complexity and streamlines work processes.
Values & Mission Alignment:
Mission-Driven: Passionate about making an impact through coaching, personal development, and transformation. Feels aligned with the mission and committed to the vision.
Belief in Personal Growth: Actively interested in personal development—both for themselves and for supporting others in their journey.
Specific Skills and Experiences:
Project Management Tools: Experience with tools like Asana, Trello, or ClickUp to organize and manage projects.
Social Media Management & Content Creation: Skilled in managing social media accounts, handling content creation, and leveraging platforms to support personal branding.
Travel Logistics and Event Planning: Comfortable managing travel arrangements, accommodations, and coordinating details for events and presentations.
CRM & ClickFunnels Experience: Familiarity with customer relationship management systems and the ability to assist with funnel building and managing the backend of marketing efforts.
Your Mission, Should You Choose to Accept It:
We’re looking for a person who doesn’t just “apply.” Here’s the kicker. 90% of the applicants will not read this and follow through with directions which the requirement of “being detailed” will not be met. So, if you just follow the 3 steps below, you’ll be in the top 10% of the applicants immediately.
We need someone who wants to become a partner in the success story of a lifetime. To help with that, here are a few hoops (they’re fun, I promise) to jump through:
- The Little Details Matter: Somewhere in your application, mention your favorite flavor of ice cream. if you don’t like ice cream, what’s your favorite snack? It’s not that I care about ice cream that much—I just want to know if you pay attention.
- Show Me You’re Human: Record a 2-3 minute video answering these two questions:
– What excites you about being a long-term part of a mission-driven business?
– What is one challenge in the past that you conquered that makes you a perfect fit for this role?Make the video unlisted on YouTube and send me the link. - Send Your Resume in PDF Format Only: I repeat, PDF only. If it’s not a PDF, I probably won’t open it. Let’s keep it simple.
About
At the heart of the personal development space, our company is dedicated to transforming lives and empowering individuals to embrace their authentic selves. Led by a visionary coach, speaker, and investor often referred to as the “Polish Tony Robbins,” we combine coaching, mastermind groups, live events, and cutting-edge resources to create profound personal growth and impactful transformations. Through our unique blend of innovation, authenticity, and human connection, we’re on a mission to redefine what’s possible in the self-help industry.
Beyond coaching and speaking, our organization invests in companies and ventures that align with our vision of making a lasting impact in the personal development niche. By fostering growth in both individuals and businesses, we not only help others unlock their potential but also create ripple effects that inspire change on a larger scale. With a commitment to growth, contribution, and significance, we pride ourselves on building a vibrant, dynamic environment where big ideas come to life and every team member thrives.